Getting started

Accessing the interface

  1. Open Mozilla Firefox® and navigate to the webpage to be edited.

    Add /edit to end of URL

  2. Type '/_edit' at the end of your URL in the address toolbar, then press 'Enter'.

    The Edit + screen displays in Edit mode.

    Squiz Matrix options New, Preview or Edit

  3. Login to the Squiz® Matrix – Edit + (Plus) using your Novell® account details.
  4. Initiate safe edit buttonPlace the asset into 'Safe Edit' mode to make changes to it.

    Click 'Initiate safe edit'.

Change status in change? drop down menu from live to safe editAlternatively, the status of an Asset can also be changed on the 'Details' screen.

  1. Click 'Details' to select the 'Details' screen.
  2. Click to select 'Safe Edit' from the 'Change?' drop down list.
  3. Click 'Save'. Save button

The screens

There are 6 screens in the Squiz® Matrix – Edit + (Plus).

Edit plus asset editing options: details, content, metadata, workflow, linking and URLs

1. Details

The 'Details' screen displays asset system information according to Asset type.

It always displays the Asset 'Status' and 'Names'. The 'Page Name' will be displayed at the top of the page whilst the 'Page Short Name' is used in side menus and inline boxes.

Refer to Asset status and workflow to view the various status options.

2. Content

The 'Content' screen displays the content of the page in the WYSIWYG editor.

3. Metadata

The 'Metadata' screen must be populated for each Asset. It contains information about the creator and content of the Asset.

Note: You must uncheck the associated 'Use default' check-box to edit a field.

Required fields *

These fields must be populated before an asset can be made 'Live'. The data contained in these fields is used by search engines and ensures our pages can be found.

'Keywords *' Value: <Text>

Type words (separated by spaces) that a user may type into a search engine in order to find the specific Asset. There is a 255 character limit. Avoid typing non-descriptive words such as: "a", "the", "and".

'Description *' Value: <Text>

Type a concise description of the Asset. This should quickly engage the user and encourage them to click on the search engine result and visit your page.

Optional fields

'showinline' Value: <Yes> / <No>

Determines whether your webpage will appear as one of the inline menu options. These are the boxed links that appear on landing pages.

4. Workflow

The 'Workflow' screen shows your page Workflow: Status, Logs and Summary.

Refer to Asset status and workflow to view the flowchart.

5. Linking

The 'Linking' screen shows where your page will appear as a link in the site menus.Show in menu: yes or no

  • Click 'No' on the 'Show in Menu' slider if the page is not required to be listed in the left hand menu of the website.
  • Click 'New Location Link' to add the page to other site menus.

You can also view, navigate to, and change the menu order, of the 'Direct Children' of your asset.

6. URLs

The 'URLs' screen lists all of the URLs that can be used to view the asset.

  • URLs cannot be edited using Edit +.
  • If you require the URL to be changed or an alias (shortcut) created, submit a request via the Service Desk portal.

Asset types

Some of the asset types available include:

Asset category Asset type
Pages Standard page (webpages)
Files Image files (i.e. gif, jpg, jpeg, and png)
PDF documents
MS Office Word documents
MS Office Excel documents
MS Office PowerPoint documents
MP3 files
Generic files (i.e. text, rtf, log)
Other Folders
Redirect pages
Links

Asset status and workflow

The status of an asset changes according to where it is located in the workflow.

The flowchart below shows how the Asset 'Status' changes during workflow and the colour of the Edit + status bar in each state.

Asset status and workflow diagram