Timetables and room bookings

Timetabling is responsible for allocating available resources for classes and casual bookings at the Federation University campuses - Ballarat, Berwick, Brisbane, Gippsland and Wimmera.

We have now fully implemented the student enabled timetabling product, Allocate+. This is known to students as mySchedule.  Please visit mySchedule for the latest information to help support optimal student experience.

View Timetabling Policy

Room bookings

Internal bookings

2022 Room bookings

Web room bookings are now available for 2022. As the HE timetable has shifted to a six-month scheduling cycle, bookings from July 1 – December 31 in teaching spaces will be considered but may be cancelled or remain provisional until after the HE semester 2 timetable has been released. Timetabling will contact you if there is a query regarding your booking.

Web Room Booking Instructions (pdf.287kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services

Room resources

Select a link below to view room resources, our campuses or Melbourne venue information.

Higher education timetable resources

2022 timetables

2022 First Cycle Timeline (Jan-June): Semester One, Trimester One (Bris), and Winter:

Final timetables have now been published. You can access these timetables via Allocate+ (known to students as mySchedule). The legacy Web timetable remains in service.

2022 Second Cycle Timeline (July-Dec): Semester 2, Trimester 2 (Bris), Spring, Summer, and Late Summer:

Draft timetables will be released from Monday 4 April. You can access these timetables via Allocate+ (known to students as mySchedule). The legacy Web timetable remains in service.

Below is an overview timeline of the current construction phase of Second Cycle of 2022 HE Timetables:

Calendar / Academic Wk Date range Scheduling services commitmentPeriod Expectation of Schools' engagement
Calendar Wks 12-18 15/03 - 29/04/2022 Data Exchange Period Data exchange period = Scheduling Services liaises with Schools to x-check existing data collected in mid 2021; Consider utilisation of Connected Classrooms across BER, CHLL & MTHEngage with Scheduling Services to x-check existing data collected in mid 2021; Consider utilisation of Connected Classrooms across BER, CHLL & MTH.
Academic Wks 3-7
Calendar Wk 15-18 4/04-29/04/2022 Draft* TT Released to staff via Web Publisher (A+) & Web Timetable (S+) *Draft TT period = Raw presentation of all teaching delivery requests; Consider utilisation of Connected Classrooms for delivery across BER, CHLL, & MTH; Work towards a  confirmed DRAFT timetable at close of period.   Ready for staff allocation to be confirmed throughout the subsequent PROVISIONAL timetable period.Engage in draft TT to identify necessary minor to major change.

Submit requests direct to timetabler@federation.edu.au

1mth of active engagement with Timetabling Team

Undertake staff planning.
Academic Wks 6-8
Calendar Wks 19-21 02-20/05/2022 02/05 - Provisional** TT Released to staff via Web Publisher (A+) & Web Timetable (S+)

20/05 - Window closes for change requests to Provisional TT
**Provisional TT period = Improved working update to Draft with high ratio of staff attached to activities;Engage in Provisional TT to identify necessary minor to moderate change.

Submit requests direct to timetabler@federation.edu.au

Finalise staff planning to confirm staff session allocations; all generic staff allocations x-checked by AWT (Academic Workloads Team);

3 wks of active engagement with Timetabling Team and Academic Workload Planning with final submission due 20/05
.
Academic Wks 8-10
Calendar Wk 22 23/05/2022 Closed for Final TT Pre-release Prep. Pre-Final Prep = Final finesse of Provisional TT for release as Final.No further change requests submitted
Academic Wk 11
Calendar Wk 23 30/05/2022 Final*** Timetable released to all stakeholders via Allocate+. Semester 2 Preference Mode Opens. ***Final TT = Highest integrity TT as published to students and staff for class allocation.Critical minor change now requires a CRF (Change Request Form) to be submitted via Program Support Team. Deputy Dean / Director Academic Operations approval will be required according to impact score. CRFs will be considered by Scheduling Services on an individual basis

All staff have been allocated and attached to activities;

No further change permitted post Census of each respective term.
Academic Wk 12

A new HE Timetabling timeline solution is being finalised and will be available soon.

2022 staff unavailability

Timetable Data Collector is closed for higher education teaching staff to enter their unavailability for 2022 (all year).

If you need to change your submitted 2022 unavailability, please complete a Staff availability form (doc,72kb) and forward to your relevant Deputy Dean for approval followed by a subsequent submission to the Timetabling team.

2022 timetable post publication

Courses for 2022 opened for enrolment from Monday October 18 2021. After this date, all alterations to 2022 course offerings need to be requested via a Timetable post publication form (pdf, 4mb).

Timetable change requests for academic terms that commence within the first six-month cycle will now only be accepted under exceptional circumstances and must be submitted via a Timetable post publication form (pdf, 4mb) by your Program Support Team.

Support

For assistance with generating timetables via Allocate+ please review these ITS Guides.

For assistance with generating timetables via Web Timetable please view our web timetable instructions (pdf, 378kb)

Link to Allocate+ (mySchedule)

Link to Web timetable

TAFE timetable resources

2022 Timetable

Whole year 2022 TAFE timetables are now final and can be viewed via Web Timetable.

Support

TAFE scheduling timelines (pdf, 308kb)

A new TAFE Timetabling Timeline solution is being finalised and will be available soon.

TAFE timetable template form A - full version (xlxs, 910kb)

TAFE timetable template form B - block version (xlxs, 1165kb)

TAFE timetable template form C - term dates (xlxs, 1165kb)

Contact us

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via email timetabler@federation.edu.au or call 03 5327 8084.

For all student queries including timetables call 1800 333 864.