Forms and templates
Please submit completed forms via our People and Culture ServiceNow portal
Forms
Aboriginal and Torres Strait Islander
Adjunct and honorary appointments
Exit
- Staff Exit Form --> has been moved to ServiceNow. Commence a Staff Exit form; or
Download: a guide for assistance to complete the Staff Exit form (PDF, 125kb)
Induction
Diversity and inclusion
- Name and/or gender change form --> Download: Guidance notes (pdf, 40kb)
for legal name changes, please complete the Personal Details Form (pdf, 157kb)
Employment/payroll
Casual and sessional staff
- Casual employment contract (pdf, 107kb) - SAMPLE ONLY (original must be obtained as it contains duplicate copies)
- Sessional employment contract (pdf, 103kb) - SAMPLE ONLY (original must be obtained as it contains duplicate copies)
- Casual staff salary claim time sheet - academic and VET teaching staff only (docx, 245kb)
- Casual staff salary claim time Sheet - general staff only (docx, 228kb)
- Personal details form - includes Banking details form (docx, 157kb)
- Pre-existing injury or disease form (docx, 71kb)
Continuing and fixed-term staff
- Accelerated incremental advancement - academic and general staff (docx, 123kb)
- Additional hours claim time sheet part-time general staff only (docx, 180kb)
- Additional hours claim time sheet part-time TAFE teachers (docx, 313kb)
- Annual leave loading exchange form (pdf, 57kb)
- Employee leave form (docx, 104kb)
- Fixed-term contract renewal form (docx, 135kb)
- Higher duties allowance (HDA) form (docx, 112kb)
- Hours calculator - for general staff on annualised hours (xlsx, 323kb)
- Overtime claim time sheet - general staff (non-casual staff only) (docx, 207kb)
- Part-time general staff claim time sheet - manual calculator (xlsx, 88kb)
- Part-time general staff claim time sheet (2023) - automatic calculator (xlsx, 225kb)
- Payroll costing change form (change of time fraction or cost centre) (docx, 154kb)
- Transfer to continuing form (docx, 133kb)
- Variation to a casual employment contract form (docx, 128kb)
- Variation to a sessional employment contract form (docx, 128kb)
Flexibility
Outside Studies Program
Performance review and development
Position classification and reclassification
- HEW position classification questionnaire (docx, 104kb)
- HEW position classification questionnaire - example (pdf, 190kb)
- Position description template [use for reclassifications only] (docx, 259kb)
Probation
Recruitment
- Online temporary appointments/secondments process manual (pdf, 565kb)
- Relocation agreement/reimbursement of relocation expenses (docx, 92kb)
- Request for employer nomination (docx, 152kb)
- Request PageUp user access
Panel documents
- Checklist of responsibilities for the Chair and Selection Committee Members (docx, 77kb)
- Recruitment and appointment: Minority Report (docx, 72kb)
- Recruitment and appointment: Referee Check Documentation (docx, 81kb)
- Recruitment and appointment: Selection Panel Report (docx, 108kb)
- Shortlisted applicant summary sheet (docx, 148kb)
- Shortlisting grid (docx, 204kb)
PD templates
- Position description template - ACDA (docx, 264kb)
- Position description template - ACDB (docx, 264kb)
- Position description template - ACDC (docx, 264kb)
- Position description template - ACDD (docx, 264kb)
- Position description template - ACDE (docx, 264kb)
- Position description template - HEW positions (docx, 261kb)
- Position description template - TAFE teacher (docx, 264kb)
Staff development (TAFE division)
Superannuation
- Choice of superannuation fund standard choice form - if nominating UniSuper (pdf, 4.8MB)
- Choice of superannuation fund standard choice form - if nominating VicSuper (pdf, 303kb)
- Superannuation member and voluntary contributions form (docx, 56kb)
TAFE teachers
- Checklist - conversion to non-casual employment (docx, 102kb)
- Fixed-term contract renewal form (docx, 98kb)
- VET teacher Work Plan (2023) (xlsx, 1.1MB)