Welcome to Workday Federation

Workday is our new platform for all People and Culture processes ​

​Federation employees use Workday to view and update their personal information, view payslips, request absence (aka leave), track time worked (aka timesheets), complete mandatory and compliance training, report safety incidents, apply for jobs at Federation, get help from People and Culture and more!​

​Keen to discover more? Browse all step-by-step guides and video demonstrations, along with training recordings and slides from the Learning resources tab.​

​Need help? Find out all the different ways you can access support from the Get help tab.

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Getting started pack

If prompted for an Organization ID, enter federation.  Log into your Workday account using your single sign-on credentials and complete the two-factor authentication.

Workday scheduled maintenance

As a Workday customer, Federation benefits from routine maintenance and updates performed by the vendor. Please note that the system will be temporarily unavailable for up to 12 hours on Saturdays during these essential updates.

In addition to weekly maintenance, Workday also releases new features and enhancements twice a year, in March and September.

From 9 March, enhancements designed to elevate your experience and enhance functionality will be rolled out, so you may notice some minor changes to the look and feel of Workday (icons, layouts, features, etc).

🛠️ As we dive into the 2024R1 version, if you encounter any bumps along the way, don't hesitate to reach out to our People and Culture team for support.

Legacy systems

Employee self-service (ESS) - no longer in use.

Timesheet portal - no longer in use.

ELMO learning management system - no longer in use.

PageUp for recruiting - no longer in use.

PageUp for PRDP - no longer in use.

About the program

The University has embarked on a multi-year journey to enhance our employee experience by transforming the way we
manage our people and finances, powered by Workday!

By replacing our disconnected, ageing systems with this best-in-class modern platform, we'll gain the flexibility we need to respond to the evolving needs of the future.

For staff, it will mean self-service activities made easier, and less time spent on manual processes and forms.

For our leaders, it means mechanisms and tools to access reliable real-time data to support effective decision-making and accountable leadership.

Workday is a state-of-the-art enterprise resource planning (ERP) solution, recognised worldwide as a best-in-class solution in both people and financial management.

This technology brings us a centralised, flexible, high-performance system and we gain the flexibility to respond to future workplace needs.

Being cloud-based, Workday enables 24/7 access to information over a secure network.

All in one place, at any time, from anywhere.

Yes!  All staff at Federation use Workday, but your role determines the information you see and the tasks you perform, as outlined below:

  • Everyone uses Workday to update their personal information, view payslips, find people in the organisation and complete mandatory and compliance training.  Depending on your employment circumstances, you may also submit time (timesheets) and leave requests, set goals and complete your performance and development reviews.  You can also access People and Culture support from within Workday.
  • People managers leverage Workday to manage their teams, from recruiting to off-boarding.  Some tasks can be conveniently completed through the Workday mobile app, such as reviewing and approving time and leave requests.
  • And the People and Culture team use Workday to manage all processes in the employee lifecycle, from recruitment through to termination.  The team also uses Workday to respond to queries from staff.

Workday went live for all staff on 16 November 2023!  This is an incredible milestone for the University and our people, after 11 months of design and implementation activities.

With Workday now live for our People and Culture processes, we’ve embraced a modern, mobile-ready platform across the entire employee lifecycle.

As we adopt and adapt to Workday at Federation, there is plenty of support available.  Visit the Get Help page to find out to access peer support, direct access (24/7) support and specialist People and Culture support.

Our focus over the coming months is to continuously improve our processes and use of the Workday system, to better serve our people and achieve organisational goals.

In 2024, we will all start using Workday for goal setting and to manage performance reviews.  There will be a training session for people managers that covers how to do this, as well as dedicated Q&A sessions.  These will be scheduled just before the goal setting and performance review activities commence.