Health and wellbeing

EAP

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Supporting the health and wellbeing of our staff at Federation University is an important priority.  In doing this, we are able to draw on our unique access to resources including academic research, staff and facilities that are each intrinsically linked with enhancing and promoting health and wellbeing.

Our health and wellbeing approach is guided through policy, increasing the skills and competencies of all managers and staff, increasing opportunities for participation and responsibility in health and wellbeing across the University and increasing the resilience of staff through personal and lifestyle focused support.

The following links provide simple access to our range of staff health and wellbeing related information and resources.

Healthy culture

Mental health and mindfulness

Mindfulness, exercise, diet, sleep and positive connections each contribute to supporting positive mental health.

We encourage you to look at our mental health resources and make your own personal wellbeing plan.  This might include completing the online mindfulness or wellbeing courses shown below, or signing up for a wellbeing-related workshop in our training courses.  You could consider including that, or participating in some community volunteer work, in your PRDP.

All staff can access up to four (4) free, confidential, independent counselling sessions per annum through our Employee Assistance Program (EAP) as well as a range of other specialist services and helplines.

Further details about our EAP can be found under the 'Counselling and other support' section.


Federation University Mental Health Statement (pdf, 58kb)

Mental health and wellbeingMindfulnessHumourSleep
Social and community connectednessWork-life balanceReadingYoga

Managing mental health in the workplace

External mental health resources

Tip sheets

Mental health and wellbeing

Helpful tip sheets

Mindfulness

'Mindfulness is paying attention to the present moment with openness, curiosity and without judgement.'

Consider signing up for one of these free online courses:

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Sleep

Sleep is your superpower!  Just launched - a highly interactive resource called Sleepfit for you and your family. This resource includes:

  • tailored strategies and tools for managing sleep, stress and anxiety
  • personalised guidelines to optimise your schedule based on your natural biological rhythm – your circadian rhythm
  • interactive support and tools for optimal mental and physical health and wellbeing, videos, ted talks, easy to access sleep and stress strategies
  • guided meditations and soothing sounds
  • bite sized 7-day programs to embed learnings - 'Less stress more sleep', '7 golden rules of sleep' and 'The Great Sleep Guide'
  • chat functionality – 'ask Sleepfit a question'.

Visit the Sleepfit site to find out more.

Social and community connectedness

Connecting with others is important for our wellbeing and helps us feel safe, less stressed and anxious.

While working

  • Call or video conference with colleagues instead of emailing or messaging
  • Inject some fun into your day with ‘getting to know you’ competitions within your team
  • Plan virtual morning tea or coffee catch ups
  • Organise a virtual team lunch

Outside of work

  • Write emails and letters to share a favourite memory
  • Play online video games or board games with friends or family
  • Start or join a virtual book club
  • Engage in a group chat with friends, family or workmates
  • Video chat with someone you care about
  • Host a virtual dinner or drinks catch up
  • Check on neighbours and people in your community and provide support where you can.
  • Volunteer within your community: Download: 7 ways volunteering can improve your life (pdf, 174kb)

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Yoga

Did you know that 30 minutes of yoga, reading or humour have similar effects in reducing stress?

Check out the 'Exercise and movement' section to find more yoga and exercise sessions.

Reading

What better time to search for a book to make you laugh out loud, intrigue or inspire.

If you want some other ideas, here are some good places to start.

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Humour

Laughter is a great form of stress relief and can be a good way to defuse tensions, especially as we are now spending more time at home.

Work-life balance

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Exercise and movement

Exercise and movement

There is no doubt that with working from home, we are spending a lot more time sitting down.  UniSports have developed the following short videos to help keep you moving.  Make sure you stand while you do them!

Here are some ideas that might help you to sit less and move more

  • start the day with a walk around the block – it’s a great way to set your mind to starting the work day and gives you a 'third space'.
  • make it a rule to stand up while you are have a conversation. Better yet, pace!
  • walk more around your house.
  • make a list of five-minute tasks/activities/exercises and do one every hour.
  • walk after you eat lunch.
  • dance when you can.
  • finish your work day with another quick 'walk home' around the block – again, using that 'third space' to transition from work to home.

Home office ergonomics – setting up your workstation

To avoid injury, set up your work space so that it's ergonomic. Please view the guideline on setting up your workstation to avoid injury (pdf, 228kb) and ergonomic self-assessment checklist (pdf, 596kb).

You may also find the following videos useful:

Don’t work from the couch or you will regret it by day three.

Online exercise resources

Healthy eating

This is the perfect time to try new recipes.

Nutrition
Heart Foundation
  • Healthy eating and drinking is an important part of looking after your heart. You’ll be surprised at how easy it is to make some changes that can improve your health.
  • Visit Recipes to find your next tasty meal.
Eat for Health

Click here to redirect to the Australian Government's Eat for Health website and view Australian dietary guidelines and advice about the amount and kinds of foods that we need to eat for health and well-being.

Resources for families

Financial wellbeing

Having access to good financial information and being able to manage money, insurance and savings are important factors in achieving financial wellbeing. Now might be a good time to get some advice on financial arrangements and supports.

Counselling and other support



EAP servicesOther information and resources Domestic and family violence

Helplines

Call: 1300 687 327  (1800 OUR EAP)

  • free short-term counselling for all employees
  • totally confidential and independent
  • assistance with work and personal issues
  • referral for further sessions, if needed
  • crisis counselling available 24 hours 7 days a week
  • variety of locations available.
Specialist helplines - available to staff during business hours

EAP services

Our EAP covers up to four (4) free sessions per annum of counselling/Career Assist combined.

Call 1300 687 327 (1800 our eap) | Staff members who are overseas should call +61 3 8681 2444.

You do not have to request authorisation from your manager or supervisor to access the service. Managers and supervisors can recommend their staff members access the EAP services but a staff member retains the right to accept or refuse the recommendation.

Staff members can choose between telephone counselling or off-campus face-to-face counselling during business hours. Registered psychologists conduct all counselling services.

Attending appointments

If there is a need to have a counselling appointment during work hours, then the staff member should seek approval from their supervisor/manager. To ensure that confidentiality is maintained, staff are encouraged to make appointments outside of work hours or use their leave entitlements. If you need to alter or cancel your appointment, you should do so at least 24 hours prior to the appointment time.

Managers and supervisors

Manager Assist provides advice and support for managers and supervisors on issues relating to staff management and those sometimes difficult situations that affect their particular workplace. As with other EAP services, Manager Assist is free of charge and strictly confidential. The service is available 24 hours a day, 7 days per week.

To use Manager Assist or for further information on this service call 03 8681 2444.

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Other information and resources

There are tip sheets and information resources available by visiting the Converge International web page via convergeinternational.com.au. To access all of the resources you need to:

Select 'Portal Login'

username = federation

password = eap

Converge International may also be engaged in special circumstances to provide the following services on a fee-for-service basis:

  • critical incident management and debriefs
  • home and hospital visits
  • training and staff development

These services can be requested via the Wellbeing and Injury Management Consultant or the Director, Human Resources.

For more information about the EAP, please see our EAP guidelines.

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Domestic and family violence

If you are dealing with domestic and family violence, there is support available:

The University also offers special leave provisions to assist you in accessing necessary supports. You can speak to your manager about this or contact your HR Business Partner directly or call 03 5327 9530.

Further information is available through the University’s Family and Domestic Violence Policy and Procedure.

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Injury or illness supports

Injury or illness doesn’t have to cause you to cease work.  With some adjustments and modifications, we can often help you to safely remain at work while you receive treatment and recover.

Reporting an injury

We encourage early injury reporting and support an early intervention approach to injury management. The injury management process will commence as soon as possible after a work-related injury/illness is reported, taking into account all aspects of your recovery. Our injury management process is detailed in our Injury Management Policy and Procedures and is in accordance with the University’s obligations under the Workplace Injury Rehabilitation and Compensation Act 2013.

If you become injured or ill because of work, please make sure you receive appropriate treatment as soon as possible. Your health is the most important thing. You also need to ensure that you report the injury as soon as possible. You can do this by downloading and completing an Injury Report form.

Talk to your supervisor and let them know what assistance or support you need to safely remain at or return to work. This could include reduced hours or modifications to your duties or work area. Your supervisor can also refer you to the University’s Wellbeing and Injury Management Consultant for advice or assistance.

Injury Support Program


If your injury is minor and likely to resolve after a small amount of treatment, you may be able to participate in our Injury Support Program which is based on the following criteria:

  1. a work-related injury has been sustained
  2. the injury has been reported and an Injury Report Form has been completed
  3. the injury is considered minor and likely to resolve after a small amount of treatment
  4. a worker's compensation claim has not been lodged.

Participation in the Injury Support Program does not prevent you from lodging a WorkCover claim if the injury does not resolve as anticipated.  The University also notes that in paying for any expenses under the Injury Support Program, it does not imply that the University accepts liability for that injury under the Workplace Injury Rehabilitation and Compensation Act 2013.

Lodging a WorkCover claim

If you decide that you want to lodge a WorkCover claim, you can download a Worker’s Injury Claim Form or we can send a form out to you. You can choose to make a claim to cover many out of pocket expenses and loss of income. If your injury is the result of a motor vehicle accident, you must report the accident to the police.

If you wish to claim for loss of income (weekly payments), you will need to provide a Certificate of Capacity issued by a medical practitioner. The first certificate can cover up to the first 14 days of work capacity.

After the first certificate, all other certificates can be for up to 28 days and may be issued by a medical practitioner, physiotherapist, chiropractor or osteopath.  You need to sign and date these Certificates of Capacity for them to be valid.

All completed claims paperwork should be sent to the University’s Wellbeing and Injury Management Consultant.

Contact

The person responsible for WorkCover at the University is:

Joanne Fiorenza
Wellbeing and Injury Management Consultant
PO Box 663, Ballarat VIC 3353
Ph: 03 5327 6197  |  Email: j.fiorenza@federation.edu.au

The University must send the claim paperwork to their insurer within 10 days of receipt. The University’s WorkCover insurer is:

Allianz Australia Insurance Ltd
PO Box 324, Geelong VIC 3220
Ph: 03 5226 1000

Financial support while you are recovering from personal injury or illness

If you have an injury or illness that might require extended treatment or time off work, it helps to have a clear idea of what financial supports might be available to you.

We recommend that you check with your superannuation provider to see whether you might be eligible to claim income protection through an insurance policy attached to your superannuation.

Related policies and procedures

Our clinics

Mt Helen Campus (Ballarat) 03 5327 9477

Exercise Rehabilitation Centre (Mt Helen) which can provide assessment, advice and guidance for those wishing to commence an exercise program or to commence exercise-based recovery or management of an injury or illness.

FedUni Community Psychology Services (SMB), ground floor, Gribble Building (B Building), Lydiard Street South, Ballarat.  This clinic provides psychological services to community members within Ballarat and surrounding districts.


Berwick Campus 03 9796 1500

Berwick Healthcare is a general medical practice located at our Berwick Campus.

Bulk-billed medical appointments are available to Federation University students.


Gippsland Campus 03 5122 6425

Nurse is available on campus - No doctors available on this campus.

Lunch and learn sessions

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