Scheduling Services

Who we are

Scheduling Services is responsible for Higher Education and TAFE Timetable Co-ordination, Co-ordination of ad hoc bookings for teaching and meeting spaces, Access management for scheduling systems, On-campus, Online and Distance examination co-ordination.

What we do

Examinations

  • Identifying courses that require an examination and coordination of collection of examination papers.
  • Development and publication of examinations timetable for both normal and deferred supplementary examination periods.
  • Printing and distribution of examination papers to all campuses and off campus centres.
  • Booking venues for exams and ensuring they are appropriately setup.
  • Sourcing exam centres for online students based on the student’s location.
  • Recruitment, induction, rostering of examination supervisors.
  • Recording student’s attendance.
  • Ensuring data integrity for all examination systems.
  • Examination system training and support.
  • Access management for scheduling systems.
  • Liaise with ITS and examination system vendor on relevant system development work.

Timetabling

  • Development and publication of both timetabled and non-timetabled teaching activities.
  • Collation and entry of program structure combinations to ensure a clash-free timetable.
  • Scheduling of the academic timetable with the aim to utilise space effectively and where possible to maximise student choice and create a student clash free timetable.
  • Validating timetable data when integrated in Student Management System.
  • Ensuring data integrity for all timetabling systems.
  • Provide advice and liaise with Schools and HQ to process timetable change requests after publication.
  • Monitoring of enrolment numbers in classes nearly full or where numbers are low.
  • Management of ad-hoc room bookings utilising the web room booking system.
  • Access management for scheduling systems.
  • Timetabling system training and support.
  • Liaise with ITS and timetabling system vendor on relevant system development work.

About the team

  • Manager, Scheduling Services - Sally Gallina
  • Co-ordinator, Scheduling Systems - Jenny Geddes

Examinations

  • Team Leader, Examinations - Haylee Hartley
  • Examination Officer - Deserea Emmerson

Timetabling

  • Team Leader, Timetabling - Vacant
  • Timetabling Officers - Emily Eames, Jessica Lockyer, Sonya Sharman

Contact us

For further information on Examinations:

For further information on Timetabling:

The Scheduling Services team are located at the Mt Helen Campus.