Timetables and room bookings

Lecture Theatre

Timetabling is part of the University Registrar's Directorate and is responsible for allocating available resources for classes and casual bookings at the Federation University campuses - Ballarat, Berwick, Brisbane, Gippsland and Wimmera.

Timetabling Policy
The timetabling policy can be found at the following link: Timetabling Policy

Room bookings

Internal bookings

2019 Web room booking system

2020 Web room booking system

Please note:

  • The web room booking system should not be used for timetabled classes, please contact timetabling if you need to amend a timetabled class
  • Some Berwick locations are unavailable due to maintenance, contact timetabling if you require further details
  • Mt Helen will have limited access from 6 - 12 January 2020, due to the Road Nationals. If you require a space during this time please contact timetabling directly. Further information on the Road Nationals is available from their website www.roadnationals.org.au

For assistance with generating web timetables please view our web room booking instructions (pdf, 740kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services


2019 Web timetables

2020 Web timetables

For assistance with generating web timetables please view our web timetable instructions (pdf, 740kb)

Individual staff 2019 timetables can be viewed in My Timetable and downloaded to Outlook

For assistance with using My Timetable please view our 'My Timetable' instructions (pdf, 231kb)

Individual student timetables can be viewed in my Student Centre

Room resources

Select a link below to view room resources, our campuses or Melbourne venue information.

Higher ed timetable resources

HE Timetable Timelines (pdf, 353kb)

2020 Timetable

The 2020 timetable has now been published and is open for student enrolments. Further changes will only be accepted with approval from the School Dean and DVC team.

2020 Timetable Data Collector - Staff unavailability - Closed

Timetable Data Collector is now closed for teaching staff to enter their unavailability for 2020 (all year). If you need to change your submitted 2020 unavailability please completed a Staff availability form (docx, 72kb) and forward to your relevant Deputy Dean for approval and subsequent submission to the Timetabling Team.

Staff Workload Planner

Staff workload information is now amended online. For further information please view the Workload planning webpage.

TAFE timetable resources

TAFE scheduling timelines (pdf, 196kb)

TAFE timetable template - calendar version (xlxs, 878kb)

TAFE timetable template - block version (xlxs, 35kb)

2020 Timetable - Now open

2020 TAFE timetabling has now commenced with timetables to be submitted by 31 October 2019.

Contact us

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via email timetabler@federation.edu.au or call 03 5327 8084.

For all student queries including timetables call 1800 333 864.