Timetables and room bookings

Lecture Theatre

Timetabling is part of the University Registrar's Directorate and is responsible for allocating available resources for classes and casual bookings at the Federation University campuses - Ballarat, Berwick, Brisbane, Gippsland and Wimmera.

Timetabling Policy
The timetabling policy can be found at the following link: Timetabling Policy

Room bookings

Internal bookings

2020 Web room booking system

Please note:

  • The web room booking system should not be used for timetabled classes, please contact timetabling if you need to amend a timetabled class
  • Room comments should be checked when selecting locations to determine specialised room availability or room utilisation requirements

For assistance with generating web timetables please view our web room booking instructions (pdf, 740kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services


2020 Web timetables

For assistance with generating web timetables please view our web timetable instructions (pdf, 740kb)

Individual staff 2020 timetables can be viewed in My Timetable and downloaded to Outlook

For assistance with using My Timetable please view our 'My Timetable' instructions (pdf, 231kb)

Individual student timetables can be viewed in my Student Centre

Room resources

Select a link below to view room resources, our campuses or Melbourne venue information.

Higher ed timetable resources

2020 Timetable

The 2020 timetable has now been completed. Further changes to the 2020 timetable, including second semester and summer, will only be accepted with approval from the School Dean and DVC team. Please contact the timetabling team for further information.

2021 Timetable

The timetable timelines have now been published for 2021 and can be accessed via the link below. Timetabling staff are currently working on preparing and collecting data for the 2021 timetable.

HE Timetable Timelines (pdf, 533kb)

2021 Timetable Data Collector - Staff unavailability - Closed

Timetable Data Collector is now closed for teaching staff to enter their unavailability for 2021 (all year).  If you need to change your submitted 2021 unavailability, please complete a Staff availability form (docx, 69kb) and forward to your relevant Discipline Leader or Deputy Dean for approval and subsequent submission to the Timetabling team.

Staff Workload Planner

Staff workload information is now amended online. For further information please view the Workload planning webpage.

TAFE timetable resources

2021 Timetable

2021 TAFE timetabling has now commenced. For assistance completing your 2021 timetabling request please contact the timetabling team.

TAFE scheduling timelines (pdf, 254kb)

TAFE timetable template - full version (xlxs, 879kb)

TAFE timetable template - block version (xlxs, 882kb)

Contact us

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via email timetabler@federation.edu.au or call 03 5327 8084.

For all student queries including timetables call 1800 333 864.