Timetables and room bookings

Internal bookings

2025

Link to 2025 Web Room Bookings
Web room bookings for meeting spaces will open to all staff on Monday 2nd December 2024.  Teaching Spaces will remain unavailable until completion of all Higher Education and TAFE scheduling.

Web Room Booking Instructions (pdf.287kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services

Select a link below to view room resources at Federation University campuses.

• Berwick
• Camp St
• Gippsland
• Gillies St
• Horsham
• Mt Helen
• SMB
• Our campuses

2025

Timetables

The Semester 1, 2025 Final Timetable has now been published. All timetable changes are now subject to Post Publication approval process.

Students will commence engagement via mySchedule:
*Semester 1 (2505): Preference entry opens 16/12/24 and closes 17/01/25
*Bachelor of Nursing & Bachelor of Nursing/Bachelor of Midwifery 2nd, 3rd & 4th Year Students (including 1st Year Gippsland Mid Year continuing students) (2508): Allocate Adjustment mode opens 16/12/24 and closes 17/01/25

Scope: This includes 2025 Academic Terms: Late Summer (2502), Semester 1 (2505), Early Semester (2508) & Winter (2515)
Version: All change now subject to Post Publication approval process.
Focus: All outstanding staff allocations to honour established timetable.
Goal: Uphold consistent student experience of a reliable Timetable.

Timetable Post Publication Change Request

All 2025 Unit addition and cancellations now need to be requested via a Timetable post publication form (pdf, 2mb) by your Curriculum Support Team.
All activity changes for Academic Terms: Late Summer (2502), Semester 1 (2505), Early Semester (2508) & Winter (2515) now need to be requested via a Timetable post publication form (pdf, 2mb) by your Curriculum Support Team as the Final Timetable has been published.

Connected Classroom

Teaching staff wishing to use Connected Classrooms for their units are recommended to visit the Connected Classroom introduction resources.
If you are using a Connected Classroom as a general teaching space (no remote connections to students or other campuses) please review these operating instructions.  It is essential that you have a Bring Your Own Device (BYOD) to use with the Connected Classroom.

Timetable Data Collector - Staff Availability

2025 Timetable Data Collector is now closed for Higher Education teaching staff (all year).
Where no submission was lodged between 5 August – 23 August 2024, full teaching availability will be assumed when scheduling classes.

If you need to change your submitted 2025 unavailability, please complete a Staff availability form (doc,160kb) with the relevant approvals and forward to the Timetabling team.

Staff Availability Guide (pdf, 336kb)

For assistance with generating timetables via Allocate+ please review these ITS Guides.
For assistance with generating timetables via Web Timetable please view our web timetable instructions (pdf, 378kb).

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via ServiceNow Portal or call 03 5327 8084.
For all student queries including timetables call 1800 333 864.