Timetables and room bookings

Scheduling Services are responsible for allocating available resources for classes and casual bookings at the Federation University campuses.

Refer to the Timetable Timeline for key milestone dates.

Quick links

Other resources

Internal bookings

2026

Link to 2026 Web Room Bookings --> do not use to change venues for a timetabled class, instead raise a support request.

Web room bookings for meeting spaces will open to all staff on Monday 15 December 2025.  
Teaching Spaces will remain unavailable until completion of all Higher Education and TAFE scheduling.

2025

Link to 2025 Web Room Bookings --> do not use to change venues for a timetabled class, instead raise a support request.

Web room bookings for meeting spaces will open to all staff on Monday 2nd December 2024.  
Teaching Spaces will remain unavailable until completion of all Higher Education and TAFE scheduling.

Web Room Booking Instructions (pdf, 287kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services

Select a link below to view room resources at Federation University campuses.

2026

Timetables

The Semester 1 and Semester 2, 2026 final timetables have now been published. All timetable changes are now subject to Post Publication approval process.

Students will commence engagement via mySchedule:

*Semester 1 (2605): Preference entry opens 15/12/25 and closes 16/01/26
*Bachelor of Nursing & Bachelor of Nursing/Bachelor of Midwifery 2nd, 3rd & 4th Year Students (including 1st Year Gippsland Mid Year continuing students) (2608): Allocate Adjustment mode opens 15/12/25 and closes 16/01/26

Scope: This includes 2026 Academic Terms: Late Summer (2602), Semester 1 (2605), Early Semester (2608) & Winter (2615)
Version: All change now subject to Post Publication approval process.
Focus: All outstanding staff allocations to honour established timetable.
Goal: Uphold consistent student experience of a reliable Timetable.

Timetable Post Publication Change Request

All 2026 Unit addition and cancellations now need to be requested via the ServiceNow Post-publication Timetable Change form (ServiceNow).

All activity changes for all Academic Terms: Late Summer (2602), Semester 1 (2605), Early Semester (2608), Winter (2615), Semester 2 (2620), Spring (2625) & Summer (2627) now need to be requested via the ServiceNow Post Publication form as the Final Timetable has been published.

2025

Timetables

The Semester 1 and Semester 2, 2025 Final Timetables have now been published. All timetable changes are now subject to Post Publication approval process.

Students will commence engagement via mySchedule:

*Semester 1 (2505): Preference entry opens 16/12/24 and closes 17/01/25
*Bachelor of Nursing & Bachelor of Nursing/Bachelor of Midwifery 2nd, 3rd & 4th Year Students (including 1st Year Gippsland Mid Year continuing students) (2508): Allocate Adjustment mode opens 16/12/24 and closes 17/01/25

Scope: This includes 2025 Academic Terms: Late Summer (2502), Semester 1 (2505), Early Semester (2508) & Winter (2515)
Version: All change now subject to Post Publication approval process.
Focus: All outstanding staff allocations to honour established timetable.
Goal: Uphold consistent student experience of a reliable Timetable.

Timetable Post Publication Change Request

All 2025 Unit addition and cancellations now need to be requested via the ServiceNow Post Publication form.

All activity changes for all Academic Terms: Late Summer (2502), Semester 1 (2505), Early Semester (2508), Winter (2515), Semester 2 (2520), Spring (2525) & Summer (2527) now need to be requested via the ServiceNow Post Publication form as the Final Timetable has been published.

Connected Classrooms

Teaching staff wishing to use Connected Classrooms for their units are recommended to visit the Connected Classroom introduction resources.

If you are using a Connected Classroom as a general teaching space (no remote connections to students or other campuses) please review these operating instructions.  It is essential that you have a Bring Your Own Device (BYOD) to use with the Connected Classroom.

Timetable Data Collector - Staff Availability

2025 Timetable Data Collector is now closed for Higher Education teaching staff (all year).

Where no submission was lodged between 5 August – 23 August 2024, full teaching availability will be assumed when scheduling classes.

If you need to change your submitted 2025 unavailability, please complete a Staff availability form (doc,160kb) with the relevant approvals and forward to the Timetabling team.

Staff Availability Guide (pdf, 336kb)

2026 Timetable

The 2026 TAFE Full year timetable is now ready for data collection.

Scope: This includes 2026 Academic Terms: Term 1, Term 2, Term 3 & Term 4, 2026.
Goal: Uphold consistent student experience of a reliable Timetable.

Refer to the Timetable Timeline for key milestone dates.

2026 Tafe timetable Data collection period is 1 Sep - 30 Sep (deadline is Tue 30 Sept 2025 at 5:00PM).

Planning Tools

2026 TAFE spreadsheets are available for planning:

Submit timetable spreadsheets via Service Hub > Fed Services > Scheduling Services Support Request

For assistance with generating timetables via Allocate+ please review these ITS Guides.
For assistance with generating timetables via Web Timetable please view our Web Timetable Instructions (pdf, 794kb).

For all student queries including timetables call 1800 333 864.

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to scheduling staff via ServiceNow Portal or call 03 5327 8084.