Timetables and room bookings

Internal bookings

2024

Web room bookings are open for 2024. Timetabling will contact you if there is a query regarding your booking.

2025

Link to 2025 Web Room Bookings
Web room bookings for meeting spaces will open to all staff on Monday 2nd December 2024.  Teaching Spaces will remain unavailable until completion of all Higher Education and TAFE scheduling.
  
Web Room Booking Instructions (pdf.287kb)

External bookings

For all external user bookings please contact Hospitality and conferencing services

Select a link below to view room resources at Federation University campuses.

• Berwick
• Camp St
• Gippsland
• Gillies St
• Horsham
• Mt Helen
• SMB
• Our campuses

2025

Timetables

HE Semester 1, 2025 PROVISIONAL timetable is now open for consultation.

For Action: Please log into the 2025 Web Timetables and review your units and activities.  Any amendments due to 29 November.
Campus: All campuses
Scope: This includes 2025 Academic Terms: Late Summer (2502), Semester 1 (2505), Early Semester (2508) & Winter (2515)
Version: PROVISIONAL Timetable review - minor to moderate critical change.
Duration: 4 weeks of active engagement.
Focus: Delivery type, duration, location, day, time, staffing.
Stakeholders: Academic Leaders, Course & Unit Coordinators, Tech Support, Property & Infrastructure.
Goal: Collaboratively reach a confirmed PROVISIONAL timetable by close of period (29/11/2024).

Timetable Post Publication Change Request

All 2025 Unit addition and cancellations now need to be requested via a Timetable post publication form (pdf, 2mb) by your Curriculum Support Team.

Connected Classroom

Teaching staff wishing to use Connected Classrooms for their units are recommended to visit the Connected Classroom introduction resources.
If you are using a Connected Classroom as a general teaching space (no remote connections to students or other campuses) please review these operating instructions.  It is essential that you have a Bring Your Own Device (BYOD) to use with the Connected Classroom.

Timetable Data Collector - Staff Availability

2025 Timetable Data Collector is now closed for Higher Education teaching staff (all year).
Where no submission was lodged between 5 August – 23 August 2024, full teaching availability will be assumed when scheduling classes.

If you need to change your submitted 2025 unavailability, please complete a Staff availability form (doc,160kb) with the relevant approvals and forward to the Timetabling team.

Staff Availability Guide (pdf, 336kb)

2024

Timetables

Timetabling: HE Semester 2, 2024 FINAL timetable now PUBLISHED. Student Preference entry commenced.
Campus: All campuses
Scope: Semester 2, Spring and Summer 2024.
Version: All changes now subject to Post Publication Change Request Form (PPCRF) approval process.
Focus: All outstanding staff allocations to honour established timetable
Stakeholders: Academic Leaders / Students
Goal: Uphold consistent student experience of a reliable Timetable.
Next Step: Student Preference entry closes 9am, Mon 3 June. Preferences are then sorted for individual student timetable release 9am, Mon 17 June.

Timetable Post Publication Change Request

All 2024 Unit changes now need to be requested via a Timetable post publication form (pdf, 2mb) by your Curriculum Support Team.

For assistance with generating timetables via Allocate+ please review these ITS Guides.
For assistance with generating timetables via Web Timetable please view our web timetable instructions (pdf, 378kb).

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via email timetabler@federation.edu.au or call 03 5327 8084.
For all student queries including timetables call 1800 333 864.