Timetables and room bookings
Timetabling is part of the University Registrar's Directorate and is responsible for allocating available resources for classes and casual bookings at the Federation University campuses - Ballarat, Berwick, Brisbane, Gippsland and Wimmera.
Room bookings
Internal bookings
2021 Room bookings
2021 Web room bookings are now available.
Important note:
It is the responsibility of the convenor/requestor to ensure all room usage is covered by an approved HIRAC prior to the booking date. This will include managing all activities in each room consistent with restrictions at that time, which may include cleaning with provided equipment.
Lecture Theatres will remain primarily closed in 2021. If you require a lecture theatre please email timetabler@federation.edu.au with the proposed date and time to check availability.
External bookings
For all external user bookings please contact Hospitality and conferencing services
Timetables
For assistance with generating web timetables please view our web timetable instructions (pdf, 740kb)
Individual staff 2021 timetables can be viewed in My Timetable and downloaded to Outlook
For assistance with using My Timetable please view our 'My Timetable' instructions (pdf, 231kb)
Individual student timetables can be viewed in my Student Centre
Room resources
Select a link below to view room resources, our campuses or Melbourne venue information.
Higher ed timetable resources
2020 Timetable
The 2020 timetable has now been completed. Further changes to the 2020 timetable, including second semester and summer, will only be accepted with approval from the School Dean. Due to COVID issues, 2020 timetable changes are now managed via the HIRAC process and activity tracker.
Please contact the area in your School/Department responsible for HIRAC submission for further information.
2021 Timetable
The 2021 timetable has now been published. Further changes to the 2021 timetable, will only be accepted with approval from the School Dean or approved delegate.
The timetable timelines for 2021 and can be accessed via the link below.
HE Timetable Timelines (pdf, 533kb)
2021 Timetable Data Collector - Staff unavailability - Closed
Timetable Data Collector is now closed for teaching staff to enter their unavailability for 2021 (all year). If you need to change your submitted 2021 unavailability, please complete a Staff availability form (docx, 69kb) and forward to your relevant Discipline Leader or Deputy Dean for approval and subsequent submission to the Timetabling team.
Staff Workload Planner
Staff workload information is now amended online. For further information please view the Workload planning webpage.
TAFE timetable resources
2021 Timetable
2021 TAFE timetabling has now commenced. For assistance completing your 2021 timetabling request please contact the timetabling team.
TAFE scheduling timelines (pdf, 254kb)
Contact us
Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to timetabling staff via email timetabler@federation.edu.au or call 03 5327 8084.
For all student queries including timetables call 1800 333 864.