Partner-provider development and approval process
In order to ensure consistency and transparent processes, the development of new partner-provider or the renewal of existing partner-provider contracts is subject to a partner-provider approval process. The University has developed a holistic approach that encompasses the following stages:
Potential partner-provider identified: Individual Schools may identify a potential partner-provider, or indeed potential partner-providers may make initial contact with the University. In all cases, the following steps will be taken:
Director, Centre for University Partnerships (CUP) will conduct an initial assessment to determine:
- Strategic fit of proposed partner-provider including location and programs to be offered
- Partner-provider country check,
- Notification and assessment of suitability / viability, and
- Memorandum of Understanding (if required by either proposed partner-provider or Federation University Australia).
Due diligence and business case stage
In order for an identified potential partner-provider to be considered, several notifications and approvals are required:
The Director, CUP will coordinate the following approval process:
- Potential partner-provider requested to complete both the "Partner Provider Due Diligence Check List", and "Library Impact Statement",
- Finance section to complete the Due Diligence Check from completed submission by potential partner-provider and provide a report to the Director, CUP
- The relevant School is to complete the "Proposed Partnership Business Case and Cost Matrix" and forward to the Director, CUP
- The Director on receipt of both the completed Due Diligence Report and the Partner Provider Proposal - Business Case will have the item added to the next agenda of the International Committee.
- The relevant Head of School will be invited to attend the International Committee and present their Partner Provider Proposal - Business Case, including any additional information that is considered relevant to the presentation.
- If "In Principle Approval" is granted by the International Committee, the proposal will be referred to the Earned Income Committee for final approval of the proposed partnership to proceed to a contract.
Final approval process
Once a proposal has been approved by the Earned Income Committee, the VPCS will, through the University legal branch raise a draft contract for consideration by the proposed partner-provider.
A site inspection will be conducted by either the Centre for University Partnerships, the VPCS or the VC.
At the completion of negotiations, the contract will be signed by both the VC and the partner-provider. The details of the partnership will be notified to all relevant parties and the details will be recorded on the University Records System.
FedUni and partner-provider responsibilities
The Partner Provider Operational Manual has been developed to provide a statement of partner-provider responsibilities and University responsibilities under the contractual agreements. The information is designed to assist staff of both partner-provider and the University by providing a clarity or responsibilities.
The Partner Provider Operational Manual is available on request.