Funding forms

External research funding grant forms

Updated Aug 2020

The Research Funding forms were updated August 2020 to align with the current Policy and Procedures.

Researchers must download forms from the Research Funding web page each time they are required, to ensure the current version is used.

Step 1: Funding Expression of Interest (FEOI)

Version 3.0 Aug 2020

This version aligns with the Aug 2020 release of the Research Funding Policy and Procedures.  It incorporates the following changes:

  • An FEOI form is required from a researcher applying for any external funding proposal/application, including non-research consultancies.
  • Internal compliance and budget reviews are now compulsory for all external research funding proposals/applications (regardless of value).
  • The Budget Costing Pro Forma is now required for all external research funding applications/proposals at pre-award stage.
  • Research infrastructure/indirect costs are now set at 30%.
  • Certifications have been updated to include Research Integrity requirements.

The previous 2020 updates included the following changes:

  • This update includes the current Federation University branding.
  • Tick box to confirm the current HERDC Specifications have been read
  • Removal of 'email verification' to avoid confusion.  Note that either written or electronic signatures are accepted on all Research Funding internal forms.

This form is to be used for external research funding applications such as grants, tenders, contracts, etc; whether or not Federation Uni is the lead organisation (excluding Federation Uni lead ARC/NHMRC see below).

The FEOI is a starting point to notify your Dean or nominee of your intention to progress with a research funding application.  It is to be signed by your Dean or nominee and submitted to the Research Funding Team as early as possible (min. 15 business days) to ensure that your funding application is registered and support can be organised. Once signed, please forward to research.funding@federation.edu.au for DVCRI approval prior to investing significant time in developing the full proposal.

Do not send this form directly to the DVCRI (unless this is a direct report) as it will be returned to you without approval.

Download Funding Expression of Interest (FEOI) v3 (docx, 164kb)

Step 2: Budget costing pro formas

The Budget costing pro formas for research grants are available on the Research finance page.

Compulsory for all research funding applications.

Step 3: Funding Submission Coversheet (FSC)

Version 3.1 Sept 2020 (slightly amended version of 3.0 - Aug 2020)

This version aligns with the Aug 2020 release of the Research Funding Policy and Procedures.  It incorporates the following changes:

  • Internal Project ID replaces PAN
  • Certifications have been updated to include Research Integrity requirements.

The previous 2020 updates included the following changes:

  • Current Federation University branding.
  • Addition of 'Funding Org/Scheme' for clarity
  • Update to Key Words - a total of 3 key words are required (rather than '3 max.')
  • Removal of 'email verification' to avoid confusion.  Note that either written or electronic signatures are accepted on all Research Funding internal forms.

The FSC and the submission-ready application are due 5 working days (unless otherwise advised by Research Services) prior to the funding body submission date (external deadline). Applications cannot be submitted without the approval of the DVCRI.

Applications will be approved by the DVCRI proceeding budget and compliance sign off (10 working days before external deadline).

This form provides school approval of a submission-ready funding application, as well as essential reporting information

It is to be signed by your Dean or nominee before submission. Once signed, please forward to research.funding@federation.edu.au for DVCRI approval to submit the proposal to the funding body.

Do not send this form directly to the DVCRI (unless this is a direct report) as it will be returned to you without approval.

Download Funding Submission Coversheet (FSC) v3.1 (docx, 160kb)

Step 4: Funding Establishment Form (FEF)

Version 5.1 Sept 2020 (slightly amended version of 5.0 - Aug 2020)

This version aligns with the Aug 2020 release of the Research Funding Policy and Procedures.  It incorporates the following changes:

  • Internal Project ID replaces PAN
  • The Budget Costing Pro Forma is now required for all external research funding.
  • Research infrastructure/indirect costs are now set at 30%.
  • Certifications have been updated to include Research Integrity requirements.

The previous 2020 updates included the following changes:

  • Current Federation University branding.
  • Removal of Legal Office signature block as this is no longer required.
  • Removal of 'email verification' to avoid confusion.  Note that either written or electronic signatures are accepted on all Research Funding internal forms.

Once the application for funding has been successful and you have reviewed the contract/agreement, this form must be completed and submitted to research.funding@federation.edu.au for processing.

A research project code cannot be established without receipt of this form, full execution of funding agreements or other documents as required.

An updated Budget Costing Pro Forma may also need to be submitted prior to the account being established.

Once this form and supporting documentation is received, Research Services will:

  • Facilitate the Contract/Agreement execution through Legal Services
  • Negotiate the completion of a Multi-Institution Agreement or Collaboration Agreement if applicable
  • Request the creation of a Finance Project Code.
  • Refer any scholarship/s through to the Graduate Research School for establishment.
  • Update internal systems, including setting reporting and financial milestone prompts.

Download Funding Establishment Form (FEF) v5.1 (docx, 160kb)

ARC and NHMRC support documents and forms

The first step to applying for FedUni administered ARC or NHMRC funding is to complete the ARC and NHMRC Grant EOI form.

Grant-EOI ARC NHMRC form v3.0 (doc, 154kb)

For externally administered ARC and NHMRC grant applications, please submit the standard Funding Expression of Interest (FEOI).

For FedUni and externally administered ARC LIEF proposals, please submit the LIEF Notice of Intent (NoI) form.

Please submit the appropriate form to research.funding@federation.edu.au by the advertised due date.

ARC and NHMRC certification forms

You can find ARC and NHMRC Certification forms, along with further ARC and NHMRC support documents for the currently advertised rounds on our ARC & NHMRC funding application dates page under Guidelines, instructions and applicants and other relevant docs.