Higher education


Types of consideration

Note: students can no longer apply for grade consideration as a type of special consideration

Grounds for special consideration

  • Medical reasons - includes hospitalisation, serious injury, severe asthma, severe anxiety or depression.
  • Compassionate grounds - includes death of significant other, significant relationship breakdown.
  • Hardship/trauma - includes victim of crime, sudden loss of income or employment, severe disruptions to domestic arrangements.
  • Other - includes service to emergency services such as Country Fire Authority, military or jury service.

Please note: Circumstances within the student's control (e.g. returning home, holidays, social or family occasions, usual demands of employment, difficulties with the English language) and minor ailments (e.g. headaches, colds, sleeplessness, gastric upsets, normal period pain) will not be accepted as grounds for special consideration. Religious or faith-based issues are also not in themselves grounds for special consideration, although they may be used to support an application on other valid grounds.

Supporting documentation

Can include, but is not restricted to:

  • A completed Health Care Professional Certification form, to be filled out by an eligible health care professional including but not limited to:
    • AHPRA registered practitioners that diagnose and treat medical conditions, including but not limited to: General Practitioners (GPs); psychiatrists; psychologists.
    • University or Partner Provider counselling service staff; or
    • A registered counsellor (being a member of one of the APS, AASW or ACA).
  • Medical certificate including a specific statement regarding impacts your condition had/is having on your studies (mild, moderate or severe); death notice; police report;
  • Notification, including start and finish dates of defence reserve, emergency or jury service notification.

Ongoing medical conditions or disabilities

Students with ongoing medical conditions or disabilities are encouraged to engage with the Disability Liaison Unit (DLU) and negotiate a Learning Access Plan (LAP).

Disability is defined as:

  • Total or partial loss of bodily or mental functions; total or partial loss, malfunction, malformation or disfigurement of part of the body; or
  • A disorder or malfunction that results in the person learning differently from a person without the disorder or malfunction; or
  • The presence in the body of organisms capable of, or causing disease or illness; or
  • A disorder, illness or disease that affects thought processes, perception of reality, emotions or judgment resulting in disturbed behavior; and includes a disability that:
  • Presently exists; or previously existed but no longer exists; or may exist in the future; or is imputed to a person.

How to apply - Lodging your form

1.  Download the up-to-date HE Special Consideration - General Form (pdf), or HE Special Consideration - Deferred Examination form (pdf).

Submission Details

Higher Education Special Consideration - General

Applications must be lodged no later than three University working days after the approved submission date of the assessment task.

Higher Education Special Consideration - Deferred Examination

Early Applications: Students who submit a completed application with supporting documentation no later than five University working days before the day of the examination for which deferred assessment is sought with receive early notification of the outcome.

Other Applications: Submit your application no later than three University working days after the date of your exam.

If you become severely unwell during the exam: If, as a student, you are unable to finish your exam due to illness or other eligible cause and you  must;

  • Collect special consideration - Deferred examination form.
  • Submit the special consideration  - Deferred Examination application form and supporting documentation, no later than three University working days after the date of the exam.

2.  Complete the form, if you are unsure about the information required to complete the form, seek assistance from a University counsellor, your Faculty administration office or your course coordinator.

3.  Provide additional information required.

4.  Sign the completed form and put it together with your supporting documentation, to be submitted as follows:

  • On-campus students: In person, to Student HQ.
  • Ballarat Mt Helen: Ground Floor, Building T.
  • SMB Building D
  • Camp Street: Building C, Level O.
  • Gippsland – Temporarily students will continue to visit the two locations depending on which program you are studying:

  • Science, health, IT and engineering – Building 2W, Room 242
  • Arts, education, business and FAST – Building 1S Room 203
  • Electronically via email - specialcon@federation.edu.au
  • Partner Provider students: To your Partner administration office.

5.  The student HQ will receipt your form and email confirmation of receipt back to you. Ensure you keep a copy of this receipt for your records. Students are advised to retain copies of all documents submitted.

Note: If you lodge your form without supporting documentation you have up to a further five working days, to get this information to your Faculty.

The Faculty must inform you of the outcome within ten University working days of your application.

Possible outcomes

HE special consideration - General

  • Granted - a supplementary assessment, administered by the Faculty, will be provided.
  • Granted - a new submission date is to be arranged for the assessment task.
  • Granted - attendance requirements renegotiated
  • Not granted.

Note: you may cancel or withdraw your application by contacting the faculty directly.

HE special consideration - Deferred examinations

For early applications, you will be notified of the outcome via your student email account at least 24 hours prior to your examination.


  • Granted - attend deferred exam only.
  • Not granted - attend the current scheduled exam.

Other applications outcomes:

  • Granted - a deferred examination will be provided for the student.
  • Not granted - student completed a significant amount of the examination, giving the faculty enough evidence to apply grade consideration to the exam at the approval of the Executive Dean.
  • No granted - student's exam will be assessed as per normal.

Notification of outcome

You will be notified via your University email whether your application was successful. The Faculty will notify the lecturers and/or examinations unit identified in the application. You will need to contact your relevant academic staff to finalise the adjustments to your assessment(s) in accordance with your application.

The Faculty must inform you of the outcome within ten University working days of your application.


  1. Students may lodge an appeal against a Special Consideration outcome within 10 University working days of the adverse decision. Appeals must be submitted, in writing, to the Appeals Committee.
  2. Students must ensure they include all relevant documentation to support their appeal.
  3. The Student Advisory service can assist students to compile their documentation when submitting an appeal.

Support service

If you are unsure and need support or help with your application, you can talk to a Counsellor at your campus. 

For assistance with an appeal refer to the University Student Advisory Office.

Privacy and confidentiality

Federation University Australia ('the University') is committed to protecting and maintaining the privacy, accuracy and security of personal information. The sharing of the information in this form must comply with the University's Information Privacy Policy.

Individuals have a right of access to, and correction of, their personal information in accordance with privacy legislation and the University's Information Privacy Policy. Please direct any enquiries in this regard to the University's Privacy Officer by telephone on (03) 5327 9021 or email: privacyofficer@federation.edu.au

Policies and Procedures

Go to the Student Access, Progression and Wellbeing webpage to see the following policies & procedures:

  • Student Access, Progression and Wellbeing Policy
  • HE Special Consideration Procedure
  • Disability Learning Access Plan Procedure

View the  Information Privacy Policy.