Unsatisfactory progress

Notice of Unsatisfactory Progress letters

If there are signs that you are not doing well in your studies, such as:

  • you have failed 50% or more of the courses you were enrolled in this semester,
  • you have failed a course for the second time

You will receive a letter or email (usually both), warning you that your academic progress is unsatisfactory and asking you to meet with your Program Coordinator to develop an intervention strategy. An Intervention strategy is a plan to improve your study performance that you agree on with your Program Coordinator.

If you are an international student, under Australian law, the University is obliged to track your progress and make sure that you are successfully completing your studies. If you do not maintain satisfactory progress your visa will be at risk.

Exclusion or suspension letters

Exclusion or suspension letters are sent when you have had a second unsatisfactory semester in a row.

If you are in this situation you have 20 working days* to appeal the exclusion or suspension letter (sometimes students may receive a letter about a restricted program - the same applies).

Appealing an exclusion or suspension

You can appeal a notice of exclusion or suspension by writing a letter explaining why you should not be excluded or suspended from your program.

In the letter you need to outline what has impacted on your current studies, and what you intend to do to make sure that you don't find yourself in this situation again. For example: have you reduced the number of hours you are working or started attending PASS sessions to support your studies?

To assist you in preparing an exclusion or suspension appeal letter please read Statute 5.5 and use the letter template:

Statute 5.5 - Unsatisfactory progress (pdf, 17kb)

Restricted program, exclusion or suspension appeal letter template (pdf, 107kb)

Please include with your submission copies of any documents that you think are relevant to your case. Examples include statutory declarations, letters of support from a medical professional, academic transcripts, special consideration forms, study plans.

We can assist students to draft and proofread letters before they are submitted.

Submitting your appeal

Your appeal must be accompanied by this Appeal Submission form (pdf, 141kb)

Your form, letter and supporting documentation should be sent to the Dean of your Institute using the relevant address in the table below.

If you are not sure which Institute you study with, email us to ask.

Institute Email address
Institute of Health & Wellbeing health.appeals@federation.edu.au
Institute of Education, Arts & Community educationarts.appeals@federation.edu.au

Institute of Innovation, Science & Sustainability:
Life Sciences, Engineering, IT


Institute of Innovation, Science & Sustainability:


Don't delay – timelines apply.

If you require assistance or more information regarding unsatisfactory progress you can contact us.

*Working day - means an ordinary business day of the University (excluding weekends, public holidays or days on which the University is officially closed, eg. Christmas close-down)