Exclusion, suspension and unsatisfactory progress

Notice of Unsatisfactory Progress letters

If there are signs that you are not doing well in your studies, such as:

  • you have failed 50% or more of the courses you were enrolled in this semester,
  • you have failed a course for the second time

You will generally receive a letter by email, warning you that your academic progress is unsatisfactory and asking you to meet with your Program Coordinator to develop an intervention strategy. An intervention strategy is a plan to improve your study performance that you agree on with your Program Coordinator. This could include things like accessing university supports, dropping your study load, or anything else that you believe will help you  succeed in future semesters.

If you are an international student, under Australian law, the University is obliged to track your progress and make sure that you are successfully completing your studies. If you do not maintain satisfactory progress your visa will be at risk - please see this webpage for more information.

Exclusion or suspension letters

Exclusion or suspension letters are sent when you have had a second unsatisfactory semester in a row.

If you are in this situation you have 20 working days* to appeal the exclusion or suspension letter (sometimes students may receive a letter about a restricted program - the same applies).

Appealing an exclusion or suspension

You can appeal a notice of exclusion or suspension by writing a letter explaining why you should not be excluded or suspended from your program.

In the letter you need to outline what has impacted on your current studies, and what you intend to do to make sure that you don't find yourself in this situation again. For example: have you reduced the number of hours you are working or started attending PASS sessions to support your studies?

To assist you in preparing an exclusion or suspension appeal letter please read the (Students) Regulation and use our letter template to help you structure your appeal

Please include with your submission copies of any documents that you think are relevant to your case. Examples include statutory declarations, letters of support from a medical professional, academic transcripts, special consideration forms, study plans.

We can assist students to draft and proofread letters before they are submitted.

Submitting your appeal

Your appeal must be accompanied by this Appeal Submission form

Your form, letter and supporting documentation should be sent to the Dean of your Institute using the relevant address in the table below.

If you are not sure which Institute you study with, email us to ask.

Institute Email address
Institute of Health and Wellbeing health.appeals@federation.edu.au
Institute of Education, Arts and Community educationarts.appeals@federation.edu.au
Institute of Innovation, Science and Sustainabilityiiss.appeals@federation.edu.au

Don't delay – timelines apply.

If you require assistance or more information regarding unsatisfactory progress you can contact us.

*Working day - means an ordinary business day of the University (excluding weekends, public holidays or days on which the University is officially closed, eg. Christmas close-down)