Enrolment for new students

Program structures reflect the formal requirements of your degree based on a full-time study load. Some programs are very structured and you need to complete certain courses in order to graduate. In these programs, you will simply enrol in the courses that you are required to study. Other programs give you more flexibility to choose elective courses.

They are available on the website and updated each year by your institute and program coordinator. Program structures are a useful tool and a guide to choosing and enrolling in your courses.

Your program structure will show you:

• A full-time study load broken down into each year of study and then into semesters. If you’re a part-time student, you will need to adapt the program structure and you may need to seek additional guidance from your program coordinator.
• Which courses are compulsory and which are elective. Where electives are indicated, there may be suggestions in the program structure about which course you can choose.
• Whether there is a pre-requisite course that you must have completed first or a co-requisite course you must study at the same time.
• Whether a course is excluded if you’ve previously studied a similar course.

A program structure will not show:

• how to enrol if you have received credit for prior study.
• what to modify in your structure to switch to part-time study or take a leave of absence.
• your elective options unless you must choose from an approved list for your program.
• how to enrol if you have not completed a planned course either due to a fail grade or withdrawn before or after census.
• how to enrol if you have missed a placement due to availability or failure to provide mandatory document.

Program structures are available on each Institute's website under Student Resources. You can go directly to your program structure via the list below.

Please note: if you have a choice of a Semester 1 or 2 program structure, choose the semester you started your program in, not the Semester you’re enrolling into. For example, if you started your program mid-year in Semester 2 2022 and are enrolling into Semester 1 2023, choose a Semester 2 program structure.

Download and save your program structure below

A student plan is a personalised enrolment plan that helps you apply your program structure to your personal circumstances. They are available from our Student Administration team and generated before the census date of your first semester, as well as when you need to make changes to your program.

Student plans are a personalised tool and a guide to choosing and enrolling in your courses.

Your student plan will show:

• The requirements of your course broken down into each year of study and then into semesters.
• The order and number of courses to enrol in each semester in order to meet the conditions of your program based on your circumstances. For example if you have failed a pre-requisite it will show you how to enrol to repeat the course, and when you can enrol in the next course; or if you're studying part-time it will show you which courses to enrol into in each Semester to complete your degree part-time.
• Which courses are compulsory and which are elective. Where electives are indicated, there may be suggestions in the program structure about which course you can choose.
• Whether there is a pre-requisite course that you must have completed first or a co-requisite course you must study at the same time.
• Whether a course is excluded if you’ve previously studied a similar course.

Enrol using your student plan

Go to your student email inbox and search 'student plan' to find your most recent student plan.

Your student plan will have yellow and white sections indicating different Semesters, these are a visual guide to Semesters and not an indication of what you should enrol into. It will also have your next Semester highlighted BOLD, based on the date it was created. Enrol in the courses that correspond to Semester 1 and Semester 2 2023, even if they do not appear in BOLD.

Student plans are sent to your student inbox

All new students receive a student plan before the census date of their first semester. This student plan will apply to your whole degree if you are continuing your studies under the same circumstances you started, for example, you're continuing with the same student load (full- or part-time) and haven't failed or withdrawn from any courses in the previous year.

Go to your student email inbox and search 'student plan' to find your most recent student plan.

Your student plan will have yellow and white sections indicating different semesters, these are a visual guide to semesters and not an indication of what you should enrol into. It will also have a Semester highlighted BOLD, based on the date it was created. Enrol in the courses that correspond to Semester 1 and Semester 2 2023, even if they do not appear in BOLD.

You'll automatically receive a student plan:

• when an application for credit for prior study is approved
• before the census date of your first semester for all new students
• after you have failed a course
• you withdraw before or after the census date, therefore changing the number of courses still to complete

You can request a new student plan when:

• you wish to change your study load to part-time or back to full time
• you withdraw before or after the census date, therefore changing the number of courses still to complete
• when returning from a leave of absence
• you want to check you're on track to graduate at a particular time
• you need to change your major, minor or specialisation, or if you need help selecting courses within these
• you need advice about cross-institutional enrolment
• you have been approved by your program coordinator or via expression of interest to complete a Semester Long Exchange or participate in a short study tour

When you need a new student plan

You will require a new student plan only if your circumstances have changed. For example you would like to change your study load, take leave, change your major, minor or specialisation, or fail or withdraw from a course. You can request a new student plan from our Student Administration team via the Enquiry and Application Portal or through a one-to-one booking. Due to the complexity of enrolment and progression advice, student plans are not available through walk-in enquiries or calls.

If you can't find your student plan, but there is a program structure that reflects your study load and circumstances, you can enrol using the program structure available and do not need to request a new student plan.

Request a new student plan online

Allow 3 - 10 business days. Recommended for when you've lost your student plan, or have simple changes.

• Sign in using your student email address, Student ID and password
• Select Category 'Program & Enrolment' and Sub category 'Enrolment advice & planning
• Briefly describe your request as 'Request for a new student plan'
• Tell us more about your request by outlining what changes you would like to make to your studies, for example taking leave, changing your study load, major, minor or specialisation, or if you have lost your previous student plan
• Submit

Request a new student plan via a one-to-one booking

Appointment availability varies, 20-minute appointment including generation of new student plan. Recommended for when you'd like to make changes to your student plan, or need expert advice

• Book an Enrolment and Progression Advice appointment online
• Select a Phone or In-Person appointment
• Select Staff (optional) and your appointment time
• Include your Student ID
• Provide information on your enquiry by outlining what changes you would like to make to your studies, for example taking leave, changing your study load, major, minor or specialisation.
• Book

Many programs include required placements, internships or professional practice. These are all forms of work-integrated learning (WIL)

You must check your program structure or student plan for these WIL courses so that you know what to expect in the year ahead.

Identifying required work-integrated learning (WIL) in your program structure

These required components will be included in your program structure or student plan. They may appear as:

• Professional Practice, or 'Discipline' Practice, e.g. Arts Practice, Nursing Practice
• Professional Experience
• Clinical Practice
• WIL course
• Work Integrated Project
• Internship
• Project
• Placement

Enrol in work-integrated learning (WIL) for Semester 1 and Semester 2

Enrol in all work-integrated learning courses for the upcoming academic calendar, including Semester 2, Summer, Late Summer, Winter or Spring Semester. Enrolling lets our team know you intend to complete your work-integrated learning as scheduled and that a spot in an organisation or on a project will be needed for you.

Preparing for work-integrated learning (WIL)

Within 24 hours of enrolling, your WIL course will appear in InPlace, our WIL management system.

Work-integrated learning requires additional mandatory documents depending on the type of WIL you are completing and industry you will be working in. These documents should be completed as soon as possible after enrolling, and before the census date of the semester you will complete your WIL.

The start of your studies is a good time to think about how to make your degree work for you. Consider your personal circumstances and what will support your success.

Changing your study load

Domestic students

If you are a domestic student you can change your study load from full- to part-time depending on your program. This reduces the number of courses you complete each semester and will extend your completion date. You can choose to study one, two or three courses in a part-time semester, and can increase back to full-time if or when it suits you.

If you receive Centrelink benefits while you study, reducing your study load can impact your eligibility. To be considered as a full-time student you must be studying at least 75% of a full-time load - 45 credit points or 0.375 EFTSL in a semester (100% full-time load is 60 credit points or 0.500 EFTSL in a semester). Reducing your enrolment from four classes to three classes will usually mean no change to your current benefits.

Contact your Program Coordinator and book an Enrolment and Progression Advice Appointment

If you wish to study part-time, your program coordinator will be able to advise which courses you should continue studying, and which courses you will be able to pick up at a later date. After speaking with your program coordinator, book an Enrolment and Progression Advice Appointment to understand how reducing your study load will change your student plan and completion date.

Read more about changing your study load here.

International students

You are required to complete your studies on campus within the expected duration of your signed International Student Offer and Acceptance Agreement and your student visa. Federation University can only grant leave from studies for International students who have a compassionate or compelling circumstance for wishing to take leave from studies. If you wish to take leave, you should refer to the Deferment, Suspension of Cancellation of a Student's Enrolment (ESOS Specific) Procedure.

Taking leave

Taking leave provides you with the opportunity to take time out from your studies without losing your place in your program; you simply continue with your studies at the end of your period of leave.

Periods of leave are generally for either a semester or a year and may be suitable for personal circumstances such as health issues, travel, pregnancy, personal loss and changes to your employment. Read more about taking leave from studies here.

Book an Enrolment and Progression Advice Appointment to understand how taking leave will change your student plan and completion date.

Reasonable adjustments

Students with general electives can choose to complete work-integrated learning (WIL) courses for credit within their degree. The following are open to students from any discipline from Semester 2, 2023.

Enrol in myStudentCentre - COOPC1021 Professional Identity: Preparing for Work – 15 credit points: This introductory course will equip students to commence managing their progression into and through their careers. The course consists of three strands: planning ahead, knowing yourself, and preparing to join the workforce. Students will learn career development skills and strategies, and participate in activities, applicable to their university studies and future professional lives.

All courses that appear in your formal program structure are compulsory and are required to meet the completion requirements of your degree. Within a major, minor or specialisation there may also be compulsory courses that are part of your chosen sequence.

Pre-requisite

A pre-requisite is a course or courses that must be completed prior to undertaking another course. For example, if you fail a pre-requisite, you will have to repeat the pre-requisite before moving on to the next course. During re-enrolment, you must enrol in a course pre-requisite via the Enrolment Shopping Cart before enrolling in the course it is a pre-requisite for.

Co-requisite

A co-requisite is a course or courses that must be completed concurrently with the chosen course, i.e. you must enrol in both courses in the same semester. During re-enrolment, you must also enrol in both courses via the Enrolment Shopping Cart at the same time

Exclusion

An exclusion is a course that is equivalent to another course and so excludes students from repeating an equivalent course. During re-enrolment, you cannot enrol in a course if you are already enrolled in an exclusion for that course.

Choose your major, minor or specialisation

If your program requires a major, minor or specialisation you will need to enrol in courses that meet its requirements.

Your program structure will indicate in which semester courses contributing to a major, minor or specialisation should occur. It may use A, B, C etc. to indicate where courses should occur, e.g Major A, Minor A in  Semester 1 First Year.

Choose courses

Some majors, minors or specialisations have a pre-approved course list showing the required sequence for each option. If your program structure lists specialist electives to choose from, you must use this list.

When planning your major, minor or specialisation courses for Semester 1 and Semester 2 remember to check the pre-requisites to ensure you're on track. We recommend making a list of your chosen sequence across the coming year, and for your whole degree, so that you meet the pre-requisites.

Add your major, minor or specialisation to your student plan

Book an Enrolment and Progression Advice Appointment if you need help selecting your electives or would like your prefered elective sequence added to a personalised student plan to use across your degree.

You can update your preferred name, personal email, address, and emergency contact details as part of the Student Enrolment Checklist.

Changes to your name or gender are processed separately by our friendly team. This is to ensure changes are reflected in other key systems, including the name on your testamur when you graduate!

1. Download and complete the 'Amend your personal details request form (PDF 137kb)'
2. Login to the Enquiry and Application Portal using your student email address, Student ID and password
3. Select 'Category' General - information
4. In 'Sub category', click the blue 'Toggle filter' button on the top left, then search 'Personal Details'. Select 'Personal Details Amendment'
5. Briefly tell us about your question, ie. personal details amendment
6. Click 'Submit your question'
7. Attach your form on the next page.

You can still complete the Checklist, and enrol, while the change is being processed.

The Student Enrolment Checklist will ask you to confirm your personal details and agree to the FedUni Disclaimer for the coming academic calendar. You'll need:

• Your Unique Student Identifier
• Your residential, postal and semester address.
• Your contact details including your personal email and phone number
• Your Emergency contact details including name, personal email and phone number
• Your personal details
• Your prior education details

The Student Enrolment Checklist is found in myStudentCentre. Login to MyStudentCentre using your Student ID and password. This is the same login you use for Moodle.

If you're using a desktop, click the 'Tasks & Holds' tile on the homepage to access the Checklist

If you're using a smart device, click on 'To Do List' to access it.

For step-by-step instructions on how to complete your Checklist download one of our guides:

• Guide to Completing Your Enrolment Checklist (Higher education students) (PDF, 2.2MB)
• Guide to Completing Your Enrolment Checklist (TAFE students) (PDF, 1.9MB)
• Guide to Completing Your Enrolment Checklist (Offshore International Students) (PDF, 1.8MB)

What is a Unique Student Identifier

Your Unique Student Identifier (USI) is your individual education number for life. It also creates an online record of your Australian training achievements.

You need a USI if you are:

• a higher education student seeking Commonwealth Assistance including CSP, HECS-HELP, SA-HELP or FEE-HELP
• a higher education student graduating in 2023 or beyond.
• Undertaking TAFE Nationally Recognised Training

All new students need to provide Federation University with their USI as part of the Student Enrolment Checklist unless studying offshore.

Get a USI

You can get a USI online in just a few minutes. After creating your USI you will receive an email from the Government confirming your USI number.

Create your USI

To create a USI you will need one of the following forms of ID:

• Australian passport
• Non-Australian Passport (with Australian visa)
• Australian birth certificate
• Australian driver's licence
• Medicare card
• Certificate of registration by decent
• Centrelink concession cards
• Citizenship certificate
• ImmiCard.

It is important to know that the name you use when creating your USI must be identical to the name you have used when applying for a Federation University program. This includes your first, middle and surname. An easy way to ensure that you have an identical name in both applications is to use the same form of identification eg: a passport. If you are required to change your legal name with the university, please see the instructions to 'Update your personal details in myStudentCentre' below.

Find your USI

If you've undertaken any registered training since 2015, you may already have a USI.

If you think you already have a USI, or want to check, find your USI here

Your semester address may be your normal residential address or accommodation you will use during the semester.

If you haven't confirmed your semester address, add your residential address or where you are staying right now. You will be able to update your semester address

Entering a USI is a compulsory part of your Student Enrolment Checklist.

If you are an international student, you will require a USI if you are studying in Australia. To apply for a USI, you must land in Australia and pass through customs. You will be able to use your passport and student visa as proof of identification.

Request to skip the USI

If you need to enrol before arriving in Australia, or will be studying offshore, you can request to have the USI requirement of your Checklist disabled via the following steps.

1. Visit 'Future Student Enquiry' on the Enquiry and Application Portal
2. Enter your details
3. Under 'Category' Study at Federation
4. In 'Sub category' scroll down and select 'USI (Unique Student Identifier)
5. In 'Course Preference' select the course you received an offer for
6. In 'Commencement Year' select 2023
7. Briefly tell us about your question, ie. request to disable USI in the student checklist
8. Click 'Submit your question'

If you are studying in Australia, you must add your USI as soon as possible after arriving in Australia and the USI requirement will be reinstated at the start of your first semester.

If you are studying offshore, you do not require a USI to study.

For more information regarding international students and USI requirements view the USI website.

To complete your enrolment you will need

• to have completed your Student Enrolment Checklist
• the course codes of all courses you will complete in Semester 1 and Semester 2 (remember to include a space between the letters and numbers in your course code)
• an understanding of the pre- and co-requisites, and exclusions, that may impact the order you should enrol, e.g. you must enrol in a courses pre-requisites before the course, and co-requisites at the same time.

Complete your enrolment in myStudentCentre. Login to MyStudentCentre using your Student ID and password. This is the same login you use for Moodle.

We recommend enrolling on a desktop computer.

Add courses to your Enrolment Shopping Cart

1. Click the 'Higher Ed Enrolment' tile on the homepage to start enrolling.
2. Click on Class Search in the side menu. If you're using a smart device, click to expand the side menu
3. Select Semester 1 2023
4. Search for each course and add it to your Enrolment Shopping Cart using the following steps
   1. Enter the course code into the search. You must include a space between the letters and numbers, eg. ITECH 1001. Press enter or the >> (double arrows) on the right side
   2. When your course appears, click the > (arrow) on the right hand side
   3. Click on 'Class Selection' to expand the drop down, then the > (arrow) on the right side
   4. Select the academic program this course relates to and click 'Accept'
   5. Review your class selection. To confirm it, click the Next > (arrow) button on the blue banner at the top of the page
   6. Add the course to your Enrolment Shopping Cart by clicking 'Submit'
   7. If using a smart device, expand the side menu
5. Return to Class Search in the side menu. If you're using a smart device, click to expand the side menu
6. Repeat step 4. above for all courses in Semester 1
7. Follow the steps to Enrol from your Enrolment Shopping Cart

For detailed step-by-step instructions, including screenshots of the process download one of our guides:

• How to Enrol into Classes' guide (Higher education students) (PDF, 1.4KB)
• How to Enrol into Classes' guide (TAFE students) (PDF, 865kb)

We recommend searching by course code.

Include a space between letters and numbers in your course code

Use your program structure or student plan to find the course code of each course. A course code consists of letters and numbers. It may be displayed as in one part ITECH1001, or two ITECH 1001. When searching in myStudentCentre, include a space between letters and numbers in your course code, even if there is no space in your program structure or student plan.

Check you are searching for the correct semester

Courses will only appear when searching in the correct semester. Double-check your program structure or student plan to confirm which semester the course is offered, then restart your search

1. Click the 'Higher Ed Enrolment' tile on the homepage to start enrolling.
2. Click on Class Search in the side menu. If you're using a smart device, click to expand the side menu
3. Select the correct semester
4. Search for each course using the instructions in Step 1. Add courses to  your Enrolment Shopping Cart

It's important to check your program structure or student plan when completing your enrolment as course rules and program requirements will impact how you enrol.

If an error occurs, or any course appears with a red cross after trying to enrol:

1. Click on 'Enrolment Shopping Cart' in the side menu to return
2. Tick the box to the left of each course to Select any remaining courses
3. Click 'Validate' to access more information about errors that may be preventing you from enrolling in the course
4. Act to resolve any errors identified, including these common errors below.

Pre-requisite

A pre-requisite is a course or courses that must be completed prior to undertaking another course. You must enrol in a course pre-requisite via the Enrolment Shopping Cart before enrolling in the course it is a pre-requisite for.

Co-requisite

A co-requisite is a course or courses that must be completed concurrently with the chosen course, i.e. you must enrol in both courses in the same semester. You must also enrol in both courses via the Enrolment Shopping Cart at the same time

Exclusions

An exclusion is a course that is equivalent to another course and so excludes students from repeating an equivalent course. You cannot enrol in a course if you are already enrolled in an exclusion for that course.

1. Click on 'Enrolment Shopping Cart' in the side menu. If you're using a smart device, click to expand the side menu.
2. Tick the box to the left of each course to Select 
3. Click 'Enrol' to complete your enrolment
4. Check that a green tick appears next to each enrolled course, and that there are no alerts that need your action

If an error occurs, or any course appears with a red cross after trying to enrol:

1. Click on 'Enrolment Shopping Cart' in the side menu to return
2. Tick the box to the left of each course to Select any remaining courses
3. Click 'Validate' to access more information about errors that may be preventing you from enrolling in the course
4. Act to resolve any errors identified.
   For example, if a course has a co-requisite, add it to your Enrolment Shopping Cart so that you can enrol in both at the same time.
   If the course has a pre-requisite that you have not completed, review your program structure or study plan to check when it should be completed. If you are trying to enrol in Semester 2, check that you have already enrolled in any Semester 1 pre-requisites.

You must complete your enrolment for Semester 1 and Semester 2 before the timely re-enrolment date (9 am 23 January). Enrolling for the full academic year gives you time to plan the year ahead, and is a requirement of your studies with us.

There may be a hold placed on your account. Holds are placed on your account in certain circumstances including non-payment of fees or late fees on library books.

Check if you have a hold on your account

1. Return to the myStudentCentre hompage
2. Select the Tasks & Holds tile.
3. Review any pending tasks or holds.

Resolve a hold on your account

If you have a hold, resolve it by taking the action requested in the hold. It may take 24-48 hours for the hold to be removed, and for your access to enrol be reapplied.

If you have no holds on your account, or your hold has been resolved for longer than 48 hours, our friendly team at Student HQ can help. Find out how to connect to our team on the Student HQ homepage. We recommend using the online chat during business hours.

During 'Step 1. Add courses to your Enrolment Shopping Cart', you will need to select a semester to enrol into.

If you are returning from leave, or have made changes to your studies, our system may not have been expecting you and your account will need to be 'term activated' for the correct semesters.

If no semester appears, or the semesters are incorrect, our friendly team at Student HQ can help. Find out how to connect to our team on the Student HQ homepage. We recommend using the online chat during business hours.

To view all enrolled courses:

1. Click the 'Higher Ed Enrolment' tile on the homepage
2. Click on View my classes in the side menu. If you're using a smart device, click to expand the side menu
3. Select the 'By Class' tab
4. Make sure 'Show enrolled classes' is ticked, and untick 'Dropped Classes' if applicable

All enrolled courses will appear in View my classes. If a course you need to enrol in doesn't appear, follow Step 1. Add courses to your Enrolment Shopping Cart and Step 2. Enrol from your Enrolment Shopping Cart

You can make changes to your enrolment after re-enrolling, however you should only change courses after carefully considering your options or after a change to your student plan.

Drop enrolled courses

1. Click the 'Higher Ed Enrolment' tile on the homepage
2. Click on Drop Classes in the side menu. If you're using a smart device, click to expand the side menu
3. Tick the box to the left of each course to Select 
4. Click the Next > (arrow) button on the blue banner at the top of the page
5. Click 'Drop classes' to complete
6. Check that a green tick appears next to each dropped course, and that there are no alerts that need your action

If any course appears with a red cross after trying to drop classes

1. Check the course rules associated with the course
2. Coordinate the dropping of courses depending on if the course is a pre- or co-requisite.

Pre-requisite

A pre-requisite is a course or courses that must be completed before undertaking another course. If the course is a pre-requisite for another course you are enrolled in, you must drop the course it is a pre-requisite for before you drop the pre-requisite. For example, if a course in Semester 2 has multiple pre-requisite options and you would like to enrol in a different pre-requisite, you must drop both the course it is a pre-requisite for, and the pre-requisite. You can then re-enrol in your new pre-requisite and the associated course.

Co-requisite

A co-requisite is a course or courses that must be completed concurrently with the chosen course, i.e. you must enrol in both courses in the same semester. If you want to drop a co-requisite, you must drop both courses at the same time.