Enrolment for new domestic students

Semester 1, 2025 enrolment opens 9am, 21 October 2024.

This enrolment information is for new domestic students.

  1. Complete your Student Enrolment Checklist
  2. Submit your eCAFs
  3. Find your course structure
  4. Plan your academic year
  5. Enrol in units

1. Complete the Student Enrolment Checklist

You must complete your Student Enrolment Checklist before you can enrol in units, to confirm your personal details and agree to the Federation disclaimer. It will take 5–10 minutes.

1. Login to MyStudentCentre using your student ID and password.

2. If you're using a desktop, click the 'Tasks & Holds' tile. If you're using a smart device, click on 'To Do List'.

3. Enter your preferred name, personal email, address, USI and emergency contact details.

Need more detail? Download our ’Guide to completing your enrolment checklist’ (PDF 2.2MB).

If you need to make any changes to your name or gender, read the instructions here, then download and complete the 'Amend your personal details request form (PDF 137kb)' and submit it via the Enquiry and Application Portal.

Complete your checklist and enrol while you are waiting for your request to be actioned.

Your Unique Student Identifier (USI) is your lifelong education number, used to connect the online record of your Australian training history. All new students need to provide Federation with their USI.

Get a USI

You can create a USI online in just a few minutes. You will need one of the following forms of ID:

  • Australian passport
  • Non-Australian Passport (with Australian visa)
  • Australian birth certificate
  • Australian driver's licence
  • Medicare card
  • Certificate of registration by decent
  • Centrelink concession cards
  • Citizenship certificate
  • ImmiCard.

The name you use when creating your USI must be identical to the name you used when applying for a Federation course. This includes your first, middle and last name. If you need to change your legal name with the University, read the instructions here, then download and complete the 'Amend your personal details request form (PDF 137kb)' and submit it via the Enquiry and Application Portal.

Find your USI

If you've undertaken any registered training since 2015, you may already have a USI. Find your USI here

2. Submit your eCAFs

If you’re a Commonwealth Supported Place (CSP) student, you must complete an electronic Commonwealth Assistance Form (eCAF) to accept your Government subsidised place. Eligible students also use this form to apply for a HECS-HELP loan to defer their student contribution.  You may also request an eCAF to apply for SA-HELP to defer your Student Services and Amenities Fee.

Full Fee-paying place students can request an eCAF to apply for a FEE-HELP to defer their course tuition fees.

  1. Check your email to find your passkey/s

    After you accept your offer from Federation University, you’ll be sent an email from the Department of Education (ecafsystem@education.gov.au) containing a passkey and link to access and submit your CSP eCAF via the Government portal. If you request SA-HELP or FEE-HELP eCAFs, you’ll also receive emails with passkeys for these.Please note that passkeys expire 12 weeks after they’re issued.

  2. Log into the Government eCAF portal

    Use the passkey and your date of birth to log into the Government eCAF portal.

  1. Complete your eCAF

As eCAFs are legal documents, the information you provide must match the details held by Federation University. You can view these details in my Student Centre under 'Personal Information'.

To complete your eCAF you’ll need:

  • your Unique Student Identifier (USI)
  • your tax file number (if applying for a HELP loan).

If you don’t have a tax file number (TFN), you should still complete your eCAF without one but apply for a TFN straight away. You’ll need to send your TFN or proof you’ve applied for one before census date or you won’t be eligible for a loan. It can take up to 28 days for a TFN to be issued.

Once you've submitted your eCAF you’ll receive a confirmation email from ecafsystem@education.gov.au.

After you’ve completed your checklist in my Student Centre you will be taken to the Commonwealth Assistance page where you’ll find information on HELP loans, the Government eCAF Portal and the different eCAFs.

Commonwealth Supported Place and HECS-HELP loan eCAF

All commencing CSP students must complete this compulsory eCAF before enrolling in subjects. Your CSP and HECS HELP eCAF is automatically created in the Government portal when you accept your offer. You will receive an email invitation with login in details shortly after you have accepted your offer in my Student Centre.

SA-HELP loan eCAF

SA-HELP is an optional loan you can use to defer your Student Services and Amenities Fee (SSAF). If you are eligible to apply you will need to request a SA-HELP eCAF via my Student Centre. For further information and the steps to apply please visit our SA-HELP page.

If you don’t submit your SA-HELP eCAF in the Government portal by the semester census date you will be required to make upfront payment of your SSAF to FedUni for that semester.

FEE-HELP loan eCAF

FEE-HELP is an optional loan you can use to defer your course tuition fees. If you are eligible to apply you will need to request a FEE-HELP eCAF via my Student Centre. For further information and the steps to apply please visit our FEE-HELP page.

If you don’t submit your FEE-HELP eCAF in the Government portal by the semester census date you will be required to make upfront payment of your tuition fees to FedUni for that semester.

3. Find your course structure

Your course structure shows which units you should enrol in each semester.

Your enrolment may vary from the course structure if you:

  • have applied for credit
  • will study less than a full-time study load
  • have taken leave of studies
  • have changed your major, minor or specialisation
  • have withdrawn from a unit.

If this is the case, you will enrol using a student plan rather than a course structure. A student plan is a personalised enrolment plan. If any of the points above apply to you, you should request a student plan from our student administration team via the Enquiry and Application Portal or through a one-on-one appointment. Due to the complexity of enrolment and progression advice, student plans are not available through walk-in enquiries or calls.

Find more information here:

4. Plan your academic year (yes, the whole year)

If you have options in your course structure, use these definitions to understand how to pick your units.

You can choose how many units you’d like to study per semester, depending on any course rules and keeping in mind that you must complete your course within ten years.

Reducing your study load can impact your eligibility to receive Centrelink benefits. To be considered a full-time student you must be studying at least 75% of a full-time load – 45 credit points or 0.375 EFTSL per semester (100% full-time load is 60 credit points or 0.5 EFTSL per semester).

If you want to study part time, your course coordinator can advise which units you should continue studying and which units you will be able to pick up later. After speaking with your course coordinator, book an Enrolment and Progression Advice Appointment to understand how reducing your study load will change your student plan and completion date.

All units that appear in your formal course structure must be completed to meet the requirements of your degree. Within a major, minor or specialisation there may also be compulsory units that are part of your chosen sequence.

Pre-requisite

A pre-requisite is a unit that must be completed prior to undertaking another unit.

Co-requisite

A co-requisite is a unit that must be completed with another unit (i.e. you must enrol in both units in the same semester).

Exclusion

An exclusion is a unit that is equivalent to another unit and so excludes students from repeating an equivalent unit. During re-enrolment, you cannot enrol in a unit if you are already enrolled in an exclusion for that unit.

Many courses include required placements, internships or professional practice. These are all forms of Work Integrated Learning (WIL). You must check your course structure or student plan for these WIL units so you know what to expect in the years ahead.

Identify required Work Integrated Learning (WIL) units in your course structure

WIL units may appear in your course structure or student plan as:

  • professional practice, or 'discipline' practice, e.g. arts practice, nursing practice
  • professional experience
  • clinical practice
  • EL unit
  • Experiential Learning project
  • internship
  • project
  • placement.

Enrol in Work Integrated Learning (WIL) for Semester 1 and Semester 2

Enrolling lets the WIL team know you intend to complete your Work Integrated Learning as scheduled and that you’ll need a spot in an organisation or on a project.

Prepare for Work Integrated Learning (WIL)

Within 24 hours of enrolling, your WIL unit/s will appear in InPlace, our WIL management system. You will need to complete and upload various mandatory documents to InPlace as soon as possible after enrolling, and before the census date of the semester you will complete your WIL.

Choose your major, minor or specialisation

If your course requires a major, minor or specialisation, you must enrol in units that meet its requirements.

Your course structure will indicate in which semester units contributing to a major, minor or specialisation should occur. It may use A, B, C etc. to indicate where units should occur, e.g. Major A, Minor A in Semester 1 First Year.

Choose units

Some majors, minors and specialisations have a pre-approved unit list showing the required sequence for each option. Before choosing yours, remember to check the pre-requisites. It’s a good idea to plan your chosen sequence across the coming year, and for your whole degree.

Add your major, minor or specialisation to your student plan

Book an Enrolment and Progression Advice Appointment if you need help selecting your electives or would like your preferred elective sequence added to a personalised student plan to use across your degree.

Your course structure may include electives.

Approved, specialisation and prescribed electives

If an elective list is provided within your course structure or on the institute’s webpage, you must choose your electives from it.

General electives

If 'Elective' is listed on your course structure with no further requirements about discipline or pre-approved electives, you can enrol in a unit from a selection of disciplines.

Choosing general electives

Undergraduate students may choose elective units from first (1XXX), second (2XXX) or third-year (3XXX) levels.

Postgraduate students may choose elective units from fifth (5XXX), sixth (6XXX) or seventh-year (7XXX) levels, unless otherwise stated. View the electives on offer in the following disciplines:

You can find short unit descriptions in my Student Centre (select the ‘Higher Ed Enrolment’ tile, select ‘Browse Unit Catalogue’ in the left-hand menu, then enter the unit code with a space between the letters and numbers e.g. FEAFN 1101) or detailed unit outlines via these webpages:

Co-operative Education electives

Students with general electives can choose to complete co-op units for credit within their degree. The following unit is open to students from any discipline:

COOPC1021 Professional Identity: Preparing for Work – 15 credit points: This introductory unit will equip you to commence managing your progression into and through your career. There are three parts: planning ahead, knowing yourself and preparing to join the workforce. You will learn career development skills and strategies and participate in activities applicable to your university studies and future professional life.

5. Enrol in your units

Enrol in your units via my Student Centre. We recommend using a desktop computer.

Don’t wait. You can enrol right now for the entire year.

  1. Log into my Student Centre using your student ID and password.
  2. Select the Higher Ed Enrolment tile.
  3. Select Class Search in the side menu. If you're using a smart device, tap to expand the side menu.
  4. Select the semester you are enrolling in.
  5. Search for each unit and add it to your Enrolment Shopping Cart using the following steps:
    • Enter the unit code into the search. You must include a space between the letters and numbers, e.g. ITECH 1001. Press enter or select >> on the right.
    • When your unit appears, select > on the right.
    • Select Class Selection to expand the drop down, then select > on the right.
    • Select the academic course this unit relates to and select Accept.
    • Review your class selection. To confirm it, select the Next > button on the blue banner at the top of the page.
    • Add the unit to your Enrolment Shopping Cart by selecting Submit.

We recommend adding all of the units for a semester to your shopping cart before you finalise your enrolment.

  1. Select Enrolment Shopping Cart in the side menu. If you're using a smart device, tap to expand the side menu.
  2. Tick the box to the left of each unit.
  3. Select Enrol.
  4. Check that a green tick appears next to each enrolled unit and that there are no alerts that need your action.

If an error occurs, or any unit appears with a red cross after trying to enrol:

  1. Select Enrolment Shopping Cart in the side menu.
  2. Tick the box to the left of each unit to select any remaining units.
  3. Select Validate to access more information about errors that may be preventing you from enrolling.
  4. Act to resolve any errors identified.

For example, if a unit has a co-requisite, add both to your Enrolment Shopping Cart. If you’re trying to enrol in Semester 2 units, check that you have already enrolled in any Semester 1 pre-requisites.

You can make changes to your enrolment after enrolling. However, you should only do this after carefully considering your options or if instructed by the University.

Add or swap units

For most courses, you can add or swap units until Friday of Week 2 in the relevant semester. To swap a unit, follow the instructions below to drop an enrolled unit, then add the new unit to your Enrolment Shopping Cart. Between Friday of Week 2 and census date you will need written permission from your course coordinator to make any of the above amendments. Upload a copy of the course coordinator’s permission to the enquiry and application portal.

Drop units

You can drop units up until census date. To do this:

  1. Log into my Student Centre using your student ID and password.
  2. Select the Higher Ed Enrolment tile.
  3. Select Drop Classes in the side menu. If you're using a smart device, tap to expand the side menu.
  4. Tick the box to the left of each unit you want to drop.
  5. Select Next > on the blue banner at the top of the page.
  6. Select Drop Classes.
  7. Check that a green tick appears next to each dropped unit, and that there are no alerts that need your action.

If an error occurs, or any unit appears with a red cross after trying to drop it:

  1. .Check the unit rules associated with the unit.
  2. Check if the unit is a pre- or co-requisite.

Pre-requisite

A pre-requisite is a unit that must be completed prior to undertaking another unit. If you want to drop a pre-requisite you must first drop the unit that comes after it.

Co-requisite

A co-requisite is a unit that must be completed with another unit in the same semester. If you want to drop a co-requisite, you must drop both units at the same time.

To view all enrolled units:

  1. Log into my Student Centre using your student ID and password.
  2. Select the Higher Ed Enrolment tile.
  3. Select View My Classes in the side menu. If you're using a smart device, tap to expand the side menu
  4. Select By Class.
  5. Make sure Show Enrolled Classes is ticked and untick Dropped Classes if applicable

If a unit you should be enrolled in doesn't appear, follow the instructions above to add it to your Enrolment Shopping Cart and finalise your enrolment.

For step-by-step enrolment instructions, including screenshots of the process, download How to Enrol into Classes' guide (Higher education students) (PDF, 1.4KB).

Submit your timetable preferences

Log into mySchedule to submit your Semester 1 timetable preferences between 9 am 18 December and  9 am Monday 22 January.

Enrolled in Bachelor of Nursing or Bachelor of Nursing/Bachelor of Midwifery, or a different semester? Check the mySchedule website for key dates.

Enrolment help

Troubleshooting common errors

Common enrolment errors:

For help enrolling from your course structure or technical issues:

  • Search our FAQs on Ask FED.
  • Submit a question via our Enquiry and Application Portal.
  • Start a chat by clicking on the blue chat widget on the bottom right of this page 9 am–5 pm, Monday to Friday.
  • Call 1800 FEDUNI (1800 333 864) 9 am–5 pm, Monday to Friday.
  • Talk to a staff member at InfoPoint at Berwick, Gippsland and Mt Helen campuses during library opening hours.
  • Talk to a staff member at Student HQ at SMB and Wimmera campuses.

For changes to your course structure: