Credit card expense management

The University is currently in the process of rolling out a new online travel booking and expense management system (Concur). The Concur system will replace the current FlexiPurchase system as the University’s means to manage purchasing card transactions, whether travel related or for routine purchases.

Key dates:

  • 21 November 2016 – last day for card transactions into FlexiPurchase. FlexiPurchase will still be accessible after this date for coding and approvals processes. Normal deadlines will still apply for the processing of these transactions.
  • 22 November 2016 – NAB purchasing card transactions will begin to feed into Concur.
  • 22 November 2016 – Webinar training for using Concur to manage card transactions is being delivered. The webinar will be conducted from 10am to 11am and is also being recorded for staff members unable to access / participate.

For outstanding credit card transactions:

  • FlexiPurchase transactions will be processed as normal for the month of November.

Log into Concur

Concur training

Access the Concur training materials (videos, detailed PDF instructions, and webinar recording) here.

Adding a delegate to your Concur profile

You can nominate a delegate within Concur to manage your credit card expenses on your behalf.

Download the instructions to add a delegate to your Concur profile (pdf, 126kb)

Policy and procedures

Purchasing card holders are expected to be familiar with the following:

Apply for a FedUni purchase card

Please obtain an application form from:

Edith Figueira, Card Administrator
Phone: (03) 5327 9235 or email: e.figueira@federation.edu.au

Applications must be completed in full, approved by the Certifying Officer and returned to the Card Administrator for approval by the Accountable Officer.