Records Management System (ECM)

Important

The preferred browser for ECM is Chrome. Do not use Internet Explorer browser as this has known performance issues.

What is ECM?

ECM is the University's corporate records management system for the capture and management of electronic business records created or received by staff.

ECM is currently being rolled out across the University, focussing on specific record types including University Committee Agenda, Minutes, Papers and VET and Higher Education Qualification records.

Where possible, electronic records which are created by an approved corporate business system (i.e. MyFinance) should be stored in that system. To determine if your records should be stored in ECM, please contact Records Management Services.

Requesting access to ECM

Prior to your account being activated, you are required to complete the online ECM training available on the Records Management and ECM Moodle page. Please note: You will need to contact Records Management Services for the enrolment key.

The training is broken down into 7 short tutorials covering the main functions of logging in, configuring the system, searching, adding documents, editing and using the task list.

Once you have watched the tutorials, you will need to complete a short quiz.

Upon successful completion of the quiz, Records Management Services will activate your account.

Level of access

All staff are provided with basic user access. Additional security permissions will need to be requested in writing from your Manager.

Additional resources and support

ECM training material, including the User Guide and Quick Access Guides, are available from the Records Management and ECM Moodle page.