Higher education special consideration
Impacted by COVID19 - Steps to follow
Discretionary assessment extension
A discretionary assessment extension is an application for a short-term extension on one assessment task. If a longer extension is being sought, or extension for multiple assessment or courses, the student is required to apply for Special Consideration.
1. Submit the completed application form to their lecturer / Teacher (email preferred) no later than two working days prior to the assessment submission date and outline the length of extension you are requesting (up to 5 University working days) and the reason for this request.
2. Student to submit any documentation that may support their discretionary assessment extension request (includes, but not limited to doctors certificate, assessment drafts or evidence of progress, evidence of group-work difficulties) if applicable.
Higher education special consideration - General
- supplementary assessment
- extension of assessment due date
- attendance requirement consideration.
Note: students can no longer apply for grade consideration as a type of special consideration
Higher education special consideration - Deferred examination
A student who is unfit to attend or complete an end-of-semester examination due to acute illness or exceptional cause beyond their control may apply for deferred final assessment.
Applications for Special Consideration - Deferred Examination will only be considered on the following grounds;
- Medical reasons: e.g., hospital admission, serious injury, severe asthma, severe anxiety or depression. Does not include minor illness such as a mild cold.
- Compassionate grounds: e.g., death of a significant other, significant relationship breakdown.
- Hardship/trauma: e.g., victim of crime, sudden loss of income or employment, severe disruptions to domestic arrangements.
- Other causes: e.g., military or jury service, service to emergency services such as the Country Fire Authority.
Students who are severely/moderately unwell on the day of their scheduled examination should not enter the examination room and attempt the examination; they are encouraged to apply for deferred examination
Circumstances within the student's control (e.g., misreading timetables, exam stress, returning home, holidays, social or family occasions, usual demands of employment, difficulties with the English language) and minor ailments will not be accepted as grounds for special consideration.
Applications for Special consideration - General will only be considered on the following grounds;
- Medical reasons - includes hospitalisation, serious injury, severe asthma, severe anxiety or depression.
- Compassionate grounds - includes death of significant other, significant relationship breakdown.
- Hardship/trauma - includes victim of crime, sudden loss of income or employment, severe disruptions to domestic arrangements.
- Other - includes service to emergency services such as Country Fire Authority, military or jury service.
Please note: Circumstances within the student's control (e.g. returning home, holidays, social or family occasions, usual demands of employment, difficulties with the English language) and minor ailments (e.g. headaches, colds, sleeplessness) will not be accepted as grounds for special consideration.
Can include, but is not restricted to:
- A completed Health Care Professional Certification form, to be filled out by an eligible health care professional including but not limited to:
- AHPRA registered practitioners that diagnose and treat medical conditions, including but not limited to: General Practitioners (GPs); psychiatrists; psychologists.
- University or Partner Provider counselling service staff; or
- A registered counsellor (being a member of one of the APS, AASW or ACA).
- Medical certificate including a specific statement regarding impacts your condition had/is having on your studies (mild, moderate or severe); death notice; police report;
- Notification, including start and finish dates of defence reserve, emergency or jury service notification.
Students with ongoing medical conditions or disabilities are encouraged to engage with the Disability and Learning Access Unit and negotiate a Learning Access Plan (LAP).
Disability is defined as:
- Total or partial loss of bodily or mental functions; total or partial loss, malfunction, malformation or disfigurement of part of the body; or
- A disorder or malfunction that results in the person learning differently from a person without the disorder or malfunction; or
- The presence in the body of organisms capable of, or causing disease or illness; or
- A disorder, illness or disease that affects thought processes, perception of reality, emotions or judgment resulting in disturbed behaviour; and includes a disability that:
- Presently exists; or previously existed but no longer exists; or may exist in the future; or is imputed to a person.
1. Download the up-to-date HE Special Consideration - General Form (pdf), or HE Special Consideration - Deferred Examination form (pdf). or the Discretionary Extension form (lodge discretionary forms directly to your teacher).
2. Complete the form, if you are unsure about the information required to complete the form, seek assistance from a University counsellor, Student HQ or your course coordinator.
3. Provide additional information required.
4. Sign the completed form and put it together with your supporting documentation, to be submitted as follows:
Higher Education Special Consideration - General
Applications must be lodged no later than three University working days after the approved submission date of the assessment task. Submit in person to Student HQ at your home campus, or email to: firstname.lastname@example.org
Special Consideration - Deferred Examination
Early Applications: Students who submit a completed application with supporting documentation no later than five University working days before the day of the examination for which deferred assessment is sought with receive early notification of the outcome.
Other Applications: Submit your application no later than three University working days after the date of your exam.
If you become severely unwell during the exam: If, as a student, you are unable to finish your exam due to illness or other eligible cause and you must;
- Inform exam invigilator that you must leave the exam due to severe illness
- Collect Special Consideration - Deferred Examination
- Submit the Special Consideration - Deferred Examination application form and supporting documentation, no later than three working days after the date of the exam
Discretionary Assessment Extension
Submit the completed application form to their trainer/assessor (email preferred or in person) at least 2 University working days prior to the assessment submission date.
Students to also submit any documentation that may support their discretionary assessment extension request (includes, but not limited to doctors certificate, assessment drafts or evidence of progress, evidence of group-work difficulties) if applicable.
Higher Education Special Consideration - General and Special Consideration - Deferred examination can be lodged in person at the following Student HQ locations or electronically via the email address listed below.
- Ballarat Mt Helen: Ground Floor, Building T.
- SMB: Building D
- Camp Street: Building C, Level O.
- Berwick: Building 903, Level 1
- Electronically via email - email@example.com
- Partner Provider students: To your Partner administration office.
5. For Higher Education Special Consideration - General and Special Consideration - Deferred Examination applications Student HQ will receipt your form and email confirmation of receipt back to you. Ensure you keep a copy of this receipt for your records. Students are advised to retain copies of all documents submitted.
Note: If you lodge your form without supporting documentation you have up to a further five working days, to get this information to your Student HQ.
Student HQ must inform you of the outcome within ten University working days of your application.
HE special consideration - General
- Granted - a supplementary assessment, administered by the Faculty, will be provided.
- Granted - a new submission date is to be arranged for the assessment task.
- Granted - attendance requirements renegotiated
- Not granted.
Note: you may cancel or withdraw your application by contacting Student HQ directly.
HE special consideration - Deferred examinations
For early applications, you will be notified of the outcome via your student email account at least 24 hours prior to your examination.
- Granted - attend deferred exam only.
- Not granted - attend the current scheduled exam.
Other applications outcomes:
- Granted - a deferred examination will be provided for the student.
- Not granted - student completed a significant amount of the examination, giving the faculty enough evidence to apply grade consideration to the exam at the approval of the Executive Dean.
- Not granted - student's exam will be assessed as per normal.
Discretionary Extension form
- Granted - new submission date provided
- Not granted
Notification of outcome
You will be notified via your University email whether your application was successful. Student HQ will notify the lecturers and/or examinations unit identified in the application. You will need to contact your relevant academic staff to finalise the adjustments to your assessment(s) in accordance with your application.
Student HQ must inform you of the outcome within ten University working days of your application.
- Students may lodge an appeal against a Special Consideration outcome within 10 University working days of the adverse decision. Appeals must be submitted, in writing, to the Appeals Committee.
- Students must ensure they include all relevant documentation to support their appeal.
- The Student Advisory service can assist students to compile their documentation when submitting an appeal.
If you are unsure and need support or help with your application, you can talk to a Counsellor at your campus.