PageUp People - Frequently asked questions

1. Who are PageUp People? 10. The Recruitment Request I've just completed would not save.
2. I cannot access PageUp, the system keeps freezing. What can I do? 11. Why can't I see the Recruitment Request I saved?
3. I get timed out while creating or approving a Recruitment Request. Why is this happening? 12. I'm having trouble uploading relevant documents. Why?
4. I need to initiate a Recruitment Request but have not yet been trained to use PageUp. What do I do? 13. How do I check the progress of my Recruitment Request?
5. I am a Delegated Officer and I need to approve Recruitment Requests but have not had any training. What do I do? 14. How can I check if my Recruitment Request is still awaiting approval?
6. As a requester, what are my roles and responsibilities? 15. How will I know if I have a Recruitment Request to approve?
7. As an Approver what are my roles and responsibilities? 16. Can I decline a Recruitment Request?
8. Can I approve any Recruitment Requests? 17. What happens if I decline a Recruitment Request?
9. I've forgotten my password. 18. I would like to readvertise a position, do I need to create a new Recruitment Request?

1. Who are PageUp People?

PageUp People were the successful tenderer to provide an e-Recruitment solution to FedUni. PageUp was established in 1997 and a fully Australian-owned software development and Application Service Provider. Some of their other clients include:

  • University of Melbourne
  • Australian Catholic University
  • Fosters Group
  • Optus
  • Coles Group
  • Flight Centre
  • BRW

2. I cannot access PageUp, the system keeps freezing. What do I do?

Shut down your internet explorer and login to PageUp again. If you continue to have problems, please contact Human Resources.

3. I get timed out while creating or approving a Recruitment Request. Why is this happening?

The Internet Accounting System (UBIAS) will log out after 20 minutes of inactivity. We advise that you try to process your Recruitment Requests in this time frame.

You may save a request on the system through selecting 'Save Draft' in the approval process. For further information on this please refer to the 'e-Recruitment Training Manual, The Recruitment Request and Approval Process'.

4. I need to initiate a Recruitment Request but have not yet been trained to use PageUp. What do I do?

Paper-based requests are no longer being accepted if you have been trained in the system, if you have not yet been trained please call Richelle Brehaut on ext. 9367 to arrange a suitable time for training.

5. I am a Delegated Officer and I need to approve Recruitment Requests but have not had any training. What do I do?

If the administrative staff in your area are trained in e-Recruitment they will be able to help you by showing you how to approve a Recruitment Request. If you would like training as well please call Richelle Brehaut on ext. 9367 to arrange a suitable time for training.

6. As a Requester what are my roles and responsibilities?

A Requester is the person who is responsible for initiating the Recruitment Request in PageUp. Requestors will be required to:

  • Complete the Recruitment Request (online);
  • Attach the Position Description and Advertisement to the Recruitment Request (online);
  • Select the relevant approval process; and
  • Add any relevant notes to the Recruitment Request.

7. As an Approver what are my roles and responsibilities?

An Approver has the authority to:

  • Make any relevant changes to the Recruitment Request;
  • Approve the Recruitment Request; and
  • Decline the Recruitment Request (listing the reasons the Recruitment Request was declined).

8. Can I approve any Recruitment Requests?

You will only be able to approve Recruitment Requests if you are a Delegated Officer. For Information on the Delegations - Contracts, Financial, Staffing and Tenders Policy please view the policy at Staffing, Financial, Contract and Tender Delegations

9. I've forgotten my password.

On the login screen you will notice a button 'Forgotten your password'. If you click that button a new password will be emailed to you.

10. The Recruitment Request I've just completed would not save.

Check that you have completed all mandatory fields as identified with a red asterisk (*).

11. Why can't I see the Recruitment Request I saved?

Your recruitment Request may have commenced the 'Approval process'. Select ‘Manage Jobs’ – if the position has started the approval process it will have ‘Pending’ in the status column.

To check where the request is in the approval process, select ‘edit’ and then scroll down the ‘Position Info’ tab to the ‘Approval’ section on the bottom of the page.  ‘You are here’ will be displayed beside the name of the person the approval is  sitting with.

12. I'm having trouble uploading relevant documents. Why?

Please check that the files are not larger than 2mb in size, and that the documents are either Word, Excel or PDF files.

13. How do I check the progress of my Recruitment Request?

Logon to PageUp and select 'Manage Jobs' on the right-hand pane. The status will be displayed as:

StatusStage
Pendingthe approval process is still taking place
Approvedthe Recruitment Request has completed the approval process
Declinedthe Recruitment Request has been declined
(the reason/s will be provided to you via email)
AdvertisedPeople and Culture have advertised the position and the ad will be appearing the careers website
Interviews in progressshort-listing has taken place and interviews have been scheduled
Employment offerthe employment contract has been sent to the successful applicant
On holdthe appointment has been placed on hold

The position will disappear off the screen when the appointee accepts the position.

14. How can I check if my Recruitment Request is still awaiting approval?

Click on 'Manage Jobs' if the position is still in the ‘Approval Process’ the status column will say ‘Pending’.  Select edit and then scroll down to the ‘Approval’ section, ‘You are here’ will be displayed beside the person from whom the position is awaiting approval.

15. How will I know if I have a Recruitment Request to approve?

You will receive an e-mail saying that a Recruitment Request requires your approval.

16. Can I decline a Recruitment Request?

If you do not wish to approve the Recruitment Request you may wish to call the Requestor to discuss any issues, or decline the Recruitment Request. If you decline the Recruitment Request you will be asked to provide reasons in the window provided. If a position is declined the request will then need to be restarted and all approvers will need to again approve the position if it is to go ahead.

17. What happens if I decline a Recruitment Request?

The Recruitment Request is sent back to the Requester who makes any relevant changes. The approval process will then be restarted by the Requester.

18. I would like to re-advertise a position, do I need to create a new Recruitment Request?

If the position was advertised this calendar year, in the last six months then you will not need to create a new Recruitment Request, instead, please logon to PageUp and 'Edit' the position attaching a note and emailing it to People and Culture to inform us when and where you would like the position re-advertised.

If information has changed please recommence the approval process so that the Delegated Officers can approve the Recruitment Request and any relevant changes before it is re-advertised.

If the position was advertised more than six months ago, or in another calendar year please create another Recruitment Request.