Award for Programs that Enhance Learning

Award for Programs that Enhance Learning recognise learning and teaching programs and services that make innovative and outstanding contributions to student learning outcomes and the quality of the student experience. They are awarded to programs and services that have set high standards for learning and teaching activities in Australian higher education institutions.

AwardMax no. of awardsPrize money

Award: Programs that Enhance Learning

6 (one per category)TBC - $15,000

Eligibility criteria

The following eligibility criteria needs to be met to nominate for this national award:

  • Open to all programs and services (teams only) that enhance student learning in higher education.
  • Programs must be broader than one or two subjects, or not a limited service that involves only a few students. For example, programs may involve a service or program provided at the institutional, faculty or school level, a program of study across number of years, or a service or program directed at particular groups of students.
  • Must be a recipient of an institutional Vice-Chancellor Citation for Student Learning/Student Service or Award for Teaching Excellence (or equivalent teaching and learning recognition)
  • Able to demonstrate claims through evidence across a range of stakeholders (eg: students, peers, industry), over a sustained period of no less than seven (7) years

Note:

  • Teams – Team nominations can only include members with a contribution of 10 per cent or higher. This means that the maximum number of team members is 10.  In some circumstances a team member(s) for a program award may not be employed by the nominating institution. This is acceptable providing the program is a program or service at the eligible institution that enhances student learning and the team lead and majority of team members are employed by the nominating institution. The funding for program award recipients is provided to the nominating institution, and all team members should be aware of this upon nominating.
  • Past Recipients – Programs that have received a Program Award previously are ineligible for renomination. Past recipients of a Teaching or Program Award (including Carrick Award, ALTC Award or OLT Award) can only renominate if they form part of a team nomination and are not the lead nominee. The new nomination should not substantially replicate the original nomination. Nomination or receipt of a Citation does not affect eligibility for a Program Award.

Key information

Submission: Applications for this award include:

  • Nomination form: Program Award Nomination Form – 4 pages
  • Written statement: Claims against Assessment Criteria – 10 pages
  • Team Contribution Statement (if applicable) - 1 page
  • Two Letters of Reference – 2 pages (one page each)
  • Supporting Materials – Two of the following:  (i) 3 minute video, (ii) 10 pages PDF, or (iii) website URL
  • Digital photograph

Time commitment: It is anticipated that nominees should allocate between 30 – 45 hours for the development of a quality application.

Step-by-step process

The AAUT Awards outline two phases – nomination registration and submission upload – and staff members engaging in the process as referred to as nominees throughout. These will be referred to as the external phases and timelines. Federation University have developed additional phases and steps to help keep nominees on track. These will be referred to as internal phases and timelines.  The following outlines the schedule, steps, resources, expectations and time commitment associated with both internal and external phases of the process.

Preparation phase (May)

The Preparation phase enables school leadership teams, line managers, peers and individual staff to identify potential nominees, determine eligibility and understand the expectations required, prior to submitting an internal Expression of Interest form.

Time commitment: It is anticipated that prospective nominees should allocate approximately 2 – 4 hours to explore the information available, determine eligibility, and complete an internal Expression of Interest form.

Schedule:

MonthPhaseActivitiesLead
May Preparation Advertising. AAUT Nomination Information Packs released CLIPP and Schools
Resources: Webinars | online resources | online learning modules Nominees

Key documents

Download the following documents

Key resources

Engage with the following support resources

Key steps

This phase consists of the following four (4) steps

  • Step 1 – Identifying eligible team nominees. Anyone can identify teams who excel in their role beyond standard practice. This includes School leadership teams, CLIPP Director, line managers, peers and self.
  • Step 2 – Understanding expectations. It is highly recommended that prospective nominees download the AAUT Program Award Nomination Instructions (see Key Documents) that outlines the specific components and expectations, and complete the professional learning module – PLM912: Applying for an national teaching award (see Key Resources) – to ensure a full understanding of the value, eligibility criteria, process and expectations.
  • Step 3 – Choosing category and assessment criteria. Nominees are asked to choose ONE category and address ALL of the assessment criteria, as set out in Section 2 and 3 of the AAUT Program Award Nomination Instructions. Having already received an VCALT and/or AAUT Citation (or equivalent), nominees may have already addressed one or more of these criteria. To help nominees build upon this, and identify their breadth of evidence to address the remaining criteria, complete the AAUT Program Award – Criteria Mapping Tool (see Key Documents)
  • Step 4 – Preparing an Expression of Interest form. Regardless of how nominees are identified, an endorsement from the School Dean is a requirement for the submission of an Expression of Interest. This is to ensure (a) nominees meet the eligibility criteria, and (b) the time commitment required is supported for successful nominees to create a quality application. Download the AAUT Program Award Expression of Interest Form (see Key Documents), and engage with PLM915: Writing a strong teaching award application (see Key Resources) for tips and tricks to complete.

Key upcoming date: Expressions of Interest are due for submission on Monday 1 June 2020 by 10:00am

Nomination phase (June)

The Nomination phase starts with nominees submitting an internal Expression of Interest, those EOI’s being assessed, and nominees notified if their nomination is sufficient to progress, or is currently not ready. Approved nominees will commence planning for the Application phase.

Time commitment: It is anticipated that eligible nominees should allocate approximately 6 – 10 hours to collate the necessary evidence to support the application phase, and liaise with their allocated mentor(s), and commence the first draft of their application.

Schedule:

MonthPhaseActivitiesLead
June Nomination Expressions of Interest due Monday 01 June 2020 Nominees
Nominees notified of EOI approval/denial on Monday 15 June 2020 CLIPP
Eligible nominees collates evidence to support application Nominees
Mentor(s) allocated CLIPP

Key resources

Engage with the following support resources

Key steps

This phase consists of the following four (4) steps

  • Step 1: Submit the completed EOI via the portal on the Moodle site Awards: AAUT 2020 (see below). Expressions of Interest are reviewed by the CLIPP Director on behalf of the Vice-Chancellor, within two weeks of submission. This is to determine if the nominee meets the eligibility criteria, and has access to sufficient evidence over a sustained period of time to generate a quality application. Approved nominees will be invited to progress to the application phase. Nominees considered not suitable at this time will be provided with feedback for future attempts. All nominees will be notified of approval/denial via email as per schedule above.  Approved nominees are encouraged to notify their line managers, and explore any internal provisions available to support the process of creating a quality application.
  • Step 2: Collecting evidence. It is highly recommended that approved nominees engage with two professional learning modules (see Key Resources) to explore the range of ways in which to collect and display the evidence required to support a successful application
  • Step  3: Allocating mentor(s). Approved nominees are provided with two mentors – one within CLIPP, and another within their academic or professional portfolio. Mentors are allocated depending on expertise to support nominees through the process by providing advice, critical feedback and recommendations for writing a strong award application. Nominees are encouraged to make time to liaise with mentors early to discuss early plans for the application.
  • Step 4: Preparing Draft I. Focus for Draft I should be on updating the official Nomination Form (which is an extension of the internal EOI submitted earlier) and commencing a draft the Written Statement using the templates (see Application phase: Key Documents) – as set out in Section 4.1 and 4.2 of the AAUT Program Award Nomination Instructions.

Submission portal: Access the following for the submission of the EOI

Key upcoming date: Draft 1 is due for internal submission on Monday 6 July 2020 by 10:00am

Application phase (July-August)

The Application phase is the process where eligible nominees develop, enhance and refine three draft applications, utilising the feedback received from their allocated mentors.

Time commitment: It is anticipated that eligible nominees should allocate approximately 4 – 6 hours for the development of each draft (ie: 12 – 18 hours), and 3 hours collectively to liaise with their mentor(s) to discuss feedback.

Schedule:

MonthPhaseActivitiesLead
July Application Nominees Draft 1 due Monday 06 July 2020 Nominee
Mentor feedback due Monday 20 July 2020 Mentor(s)
August Application Nominees Draft 2 due Monday 03 August 2020 Nominee
Mentor feedback due Monday 17 August 2020 Mentor(s)
Nominees Draft 3 due Monday 31 August 2020 Nominee

Key documents

Download the following documents

Key resources

Engage with the following support resources

The following external resources can also support the development of a quality application:

Key steps

This phase consists of the following four (4) steps

  • Step 1: Understanding expectations. It is highly recommended that nominees complete the professional learning module PLM915: Writing a strong teaching award application (see Key Resources) to guide the development of a strong application, along with the other resources provided.  Consider also the evaluation criteria used by the Awards Panel. Use the AAUT Program Award Evaluation Criteria (see Key Documents) as a self-evaluation for each draft submission.
  • Step 2: Completing and submitting Draft 1. Focus for Draft 1 should be on completing the official Nomination Form (which is an extension of the internal EOI submitted earlier) and commencing a draft the Written Statement using the templates (see Key Documents) – as set out in Section 4.1 and 4.2 of the AAUT Program Award Nomination Instructions and utilising information in Sections 3. Submit Draft 1 in the Moodle site Awards: AAUT 2020 (see below) as per schedule.
  • Step 3: Completing and submitting Draft 2. Allocated mentor(s) will provide written feedback within two weeks of submitting Draft 1, via the Moodle site. Nominees are encouraged to liaise with mentor(s) regarding any questions on the feedback received, or how to use the feedback to enhance the next draft. Nominees are reminded to utilise the external resources listed in the Key Resources. Focus for Draft 2 should be on further development of the Written Statement, and commence the drafting of the Support Materials using the template (see Key Document) – as set out in Section 4.2 and 4.6 of the AAUT Program Award Nomination Instructions. Submit Draft II in the Moodle site Awards: AAUT 2020 (see below) as per schedule
  • Step 4: Completing and submitting Draft 3. Continue to liaise with allocated mentor(s) around the feedback provided for Draft 2 and utilise the resources outlined in Key Resources. Focus for Draft 3 should be on further development of the Written Statement, further development of the Supporting Materials, and liaising with the two (2) referees for the development of the Letters of Reference using the template (see Key Documents) – as set out in Section 4.2, 4.4 and 4.6 of the AAUT Program Award Nomination Instructions. Submit Draft 3 in the Moodle site Awards: VCALT 2020 (see below) as per schedule.

Submission portal: Access the following for the submission of all drafts

Key upcoming date: Draft 3 is due for internal submission on Monday 31 August 2020 by 10:00am.

Submission phase (September)

The Submission phase completes the awards process for eligible nominees, with the final submission of applications near the end of the month.

Time commitment: It is anticipated that eligible nominees should allocate approximately 4 – 6 hours for the development of the final version of the written statement, supporting materials, reference letters and digital photograph, and 2 hours to liaise with their mentor(s) to make any last minute refinements.

Schedule:

MonthPhaseActivitiesLead
September Submission AAUT Nomination Registration via AAUT Awards Portal due Friday 04 September 2020 Institutional Contact Officer
Mentor feedback due Monday 14 September 2020 Mentor(s)

Nominees final internal submission due Wednesday 23 September 2020

Nominee
Final submissions uploaded to AAUT Awards Portal due Friday 25 September 2020 Institutional Contact Officer

Key steps

This phase consists of the following four (4) steps

  • Step 1: Finalising the support documents. Finalise the Nomination Form – as set out in Section 4.1 of the AAUT Program Award Nomination Instructions. This document acts as the cover sheet to the application. Make sure that it is signed by the DVCA. Finalise the Reference Letters from your two (2) referees to accompany the application – as set out in Section 4.4 of the AAUT Program Award Nomination Instructions. Liaise with CLIPP to arrange the digital photo requirements – as set out in Section 4.5 of the AAUT Program Award Nomination Instructions. Complete the Team Statement of Contribution – as set out in Section 4.3 of the AAUT Program Award Nomination Instructions.
  • Step 2: Finalising the supporting materials. Finalise the Supporting Materials – as set out in Section 4.6 of the AAUT Program Award Nomination Instructions. 
  • Step 3: Finalising the written statement. Last chance to liaise with mentor(s) to seek their guidance and last minute tips for the written statement of claims against the assessment criteria – as set out in Section 4.2 of the AAUT Program Award Nomination Instructions.
  • Step 4: Submitting your AAUT Award application. Use the Award Nomination Checklist in Section 4 of the AAUT Program Award Nomination Instructions to ensure all components of the submission are completed. It is important to remember that the application has strict guidelines on the components to be addressed, page limits and formatting, as set out in Section 4.7 of the AAUT Program Award Nomination Instructions. There are NO EXCEPTIONS to this. The full application contains all components, collated as ONE (1) single PDF file, in this order. Incomplete applications will not be assessed. There are NO EXTENSIONS to this date.

Submission portal: Access the following for the submission of the final submission

Key upcoming date: The final application is due for internal submission on Wednesday 23 September 2020 by 10:00am

Key upcoming date: Institutional Contact Officer, Associate Professor Nina Fotinatos uploads the submission to the AAUT Awards portal no later than Friday 25 September 2020

Further information

Contact Tulsa Andrews on t.andrews@federation.edu.au or phone: +61 3 5327 9654.