Past projects

A small selection of projects successfully completed within single departments or with collaboration among discrete departments of the University.

1W Student HQ

Student HQ provides support to future and current students, in person, online or over the phone. It is one central location on each campus where students can visit to get any assistance they need relating to their studies. This project will establish the Student HQ at the Gippsland Campus.

3W-210 Laboratory re-development

In 2014 Federation University Australia was awarded $2.3M in EIF funding to refurbish and upgrade analytical equipment for carbon and biomass capture. In 2015, FedUni was approached by the CO2CRC in regards to its allocation of $2.7M as part of the $5M allocated to the Latrobe Valley (LV) for Education Infrastructure Funding. FedUni intends to use its funds of $2.3M for the creation of a PCC (Post Combustion Carbon Capture) Analytical Laboratory.

Completed October, 2015.

Academic Restructure In Systems (ARIS) Project

Implement the new Academic Structure across FedUni IT Systems and Interfaces.

Ballarat Tech School

The establishment of a new Tech School at SMB Campuses' MB John building (K). A government initiative.

Brisbane Campus

Establishment of an International focused campus in the Brisbane CBD in line with the university's 2016-2020 Strategic Plan.

BSP - BAU Support Project

Due to decline of resource in ITS/SRS team, based on Core Stakeholder's request, this project is created to deliver on 14 high priority items for an urgent delivery. All items are extracted from BAU master list and they are identified by business as critical for their day to day operational work and performance.

Budgeting and reporting (Chameleon)

A project to improve the efficiency and accuracy of the University's budgeting and reporting procedures with the implementation of new software.

Building A refurbishment

Works to refurbish both floors of A building for use by SCIP and the Engagement portfolio.

Contract Management Implementation

The Finance and Legal departments at the University have approached SCIP and ITS with the need to address a requirement for a system to control applicable services in their area. It is now an audit requirement to manage these processes better and after some consultation and workshops we have identified an opportunity to utilise additional modules within our existing Service Now service management tool.


CRM is to explore and validate the use of a Customer Relationship Management (CRM) application within the university to improve prospective student follow-up and enable self-service of common questions.

Digital Student Data Platform (My eQuals)

Digital Student Data project is an external cloud platform part of a 47 ANZ University group to streamline, verify and centralise academic records online for the first time. New strategies can be designed with this new platform regarding provision of academic transcripts and with a connection to an international network, as well as domestic, will also offer quality and integrity checking for the admissions process, always accessible to the student as they move between institutions if required.


This project is to provide a single buying platform that will empower the end users by giving them a choice of products with the ability to compare products and prices. This will also enable saving through the reduction of the number of suppliers the University buys from and shall allow procurement, in partnership with the University Procurement Hub (UPH) initiative, to negotiate better discounts with suppliers. An e-Catalogue solutions will help staff to see critical information such as current stock numbers, delivery lead time as well as freight costs that would assist in making decisions about the suppliers to buy from.

Enterprise Service Bus

The ability to provide accurate, timely program information across the University is critical to ensure partners can communicate their offerings of our education services to the market. This initiative will provide an 'electronic data service' for all relevant program information that can be accessed by partner systems as well as offer vast flexibility for the ITS department to design and control data services for all applications and systems.

Completed April, 2016.

Enterprise timetabling

A project to upgrade the University's timetabling system, Cyon's Syllabus Plus.

Facilities Services Alerts Notifications Initiative

Facilities Alerts Notification Initiative and the FS Process Transformation. Work is done in kind.

Facilities Services BEIMS Implementation - Western

BEIMs implementation for western - The Objective is to have a one software management system that reports, tracks and manages the Facility Services requests and building maintenance schedules across all campuses of Federation University.

Future Innovation Community Space (FICS)

Refurbishing part of Building K SMB to accommodate a Not-For-Profit group showcasing Future Innovation. Funded by DET in its entirety.

FedUni Greener Buildings Program

FedUni's Greener Building program is installing energy saving plant & equipment to reduce operating costs and greenhouse gas emissions. LED lighting, solar and efficient heating and cooling systems are all part of the program. To date, electricity consumption has fallen by 21% which reduces operating costs by over $500K per annum.

Campus Infrastructure item Implementation date
Mt Helen Hallway lighting upgrades 2015 and 2016
  LED car parking lighting Mid-2015
  LED outdoor flood lighting Late 2015
  Variable speed drives (VSD) on HVAC pumps Early 2015
  Gas boiler replacement program 2015 and 2016
  Building control optimisation Late 2014
Horsham 70 kw solar power system Early 2015
  LED downlights and LED car park light upgrade Mid-2015
  Replacement chiller Late 2015
  Building automation system Late 2015
SMB LED downlight and LED outdoor flood light upgrade Mid-2015
  VSD on pumps Early 2015
Camp St LED downlight and LED outdoor flood light upgrade Mid-2015
  VSD on pumps Early 2015

FedUni signage

The provision of professional and accurate signage will lead to improved access to on-campus facilities and services. This directly links to the University's aim of providing a quality tertiary education experience that inspires our students to succeed. Professionally-designed signage will not only serve to provide a very practical purpose but will also add to the student experience by assisting to create a vibrant and stimulating environment.

Completed February, 2016.

Microsoft Identity Manager (IAM Risk Mitigation)

A project to replace the current bespoke identity access management system with a standardised, commercial, best-practice-based application.

Mt Helen clinical nursing lab upgrade

In order to comply with the requirements of accreditation by the Australian Nursing and Midwifery Accreditation Council (ANMAC) some works were required in the existing nursing labs, this is considered 'Phase 1' of the project. Phase 2 of the project is to create a High Dependency Unit in S Building making use of some or all of the vacant rooms S201, S2012, S203 and S235. This project will provide an additional learning space for third year students.

Mt Helen Master Plan Improvement

Works include: C Building Refresh (2015), S Building Activation (2015), Ground Floor Student Commons (2016), Ground Floor Awning (2016), Meeting Point Star (2018).

Learning content repository

Equella is a learning content repository being implemented to act as a repository for a variety of learning and teaching materials as well as copyright, research and asset control mechanism for library resources. These will integrate closely with Moodle to offer users a more seamless experience in accessing and controlling content throughout the university.

Completed April, 2016.

Online course guide

This project will enable a complete transformation of the current program finder system to a market leading online course guide which will offer a truly engaging experience for prospective and current students. The new system will have a re-designed front end, browsing capabilities, improved functionality and a single master source of program information.

The new Course Finder can be found here.

Online credit precedence

This project is to implement functionality to enable a prospective student to see what credit they will receive for previous study results against a specific course, and to have the credit applied at the time of application.

PeopleSoft Systems Upgrade (PSU)

The objective of the PeopleSoft Systems Upgrade (PSU) is to improve the delivered functionality of Campus Solutions by adding new features and redeveloping the existing functionality so it can be used effectively for both higher education and VET sectors.

PEP (PeopleSoft Enhancement Project)

PEP is initiated to deliver on Road to Recovery items requested by Core Stakeholder Group within the master list. This project will use PeopleSoft program staff and contractors over the period of six months to deliver items required by the business.

RALPH (Re-Alignment of Legislative PeopleSoft High Priorities)

(RALPH) Project started to facilitate and deliver on the legislative necessities, while re-priorities the PeopleSoft projects in conjunction with S&RS team's BAU objectives for remaining of 2017. The purpose of this project is to:

  • Deliver on State and Federal government legislative changes as the priority one item, including:
  • AVETMISS 2018
  • CAN changes
  • Higher Education reforms (details yet to be finalised by the commonwealth)
  • Deliver on the remaining component of PEP & BSP projects

Relocation of Building & Design

A project to relocate Building & Design at SMB to make way for the Flecknoe refurbishment.

Relocation of Centre for Gippsland Studies

A project to relocate the Centre of Gippsland Studies to the Gippsland Campus Library.

Relocation of Visual Arts

A project to relocate Visual Arts at SMB to make way for the Ballarat Tech School project.

SCCM & Windows 10 SOE

System Center Configuration manager simplify's the management and migration of existing devices to Win 10 SCCM manages the deployment of system updates and endpoint virus protection. Microsoft SCCM will become the platform for Federation University to manage the deployment of the new Windows 10 SOE for students while enabling "BYOD" Bring Your Own Device alternative models for device deployment & management.

ServiceNow implementation

Implementation of an application to enable a more service-centric initiation and flow of ITS service requests. The project will also direct change of internal processes to align ITS staff and processes towards best practice and greater efficiencies. Implementation of the knowledge base will create the foundation for a single point of self-service information across the university.

Student placement system

The professional experience / placement of students during their studies happen within a number of Faculties. Currently each Faculty has independent sources of data-gathering repositories - anything from a spreadsheet to a simple database. The implementation of a single application for all Faculties is being instigated, and delivered for use, with integration into other corporate applications.

Textbook & Research Materials Initiative

Semester 2 Textbooks & Resource Materials Initiative - Continual Service Improvement.  Work is done in kind.

Travel management system (TMS)

A project to implement a new travel management system, Concur.

Tree of Knowledge safety upgrade

Originally scoped as a bridge replacement, the scope was increased to allow for recommendation made in the Tree of Knowledge safety review. This project will be constructed from materials collected from our very own University recycle program, and the recycled product was manufactured here in Ballarat.

Completed October, 2015.

Video content platform

A joint CLIPP/ SCIP project was identified for the purpose of identifying, selecting and implementing an appropriate range of technologies to enable the capture and publication of educational video content with capacity to support a variety of video tasks and requirements across the university.

Virtual classroom BOLD

The project aims to assess Adobe Connect and associated productivity tools, and video-conferencing technologies in a broad range of: Learning and teaching scenarios, academic and library support services, student-to-student peer learning and support, social support services, staff professional development activities and implement the preferred solution to meet these business needs.

Completed April, 2016.