The approval process for new program proposals consists of seven stages. Each stage should normally be completed prior to proceeding the next stage. The stages are as follows:

• Stage 1 - Completion of Program Concept & Approval Form - Section 1 by Faculty.
• Stage 2 - Program Concept & Approval Form to be submitted to University Program Approval Committee (UPAC) for consideration.
• Stage 3 - Completion of Program Concept & Approval Form - section 2 by Faculty.
• Stage 4 - Consideration of new Program by Curriculum Committee.
• Stage 5 - Consideration of new Program by Academic Board.
• Stage 6 - Consideration of new Program by Council.
• Stage 7 - New Program Ratification.

The Faculty Board must approve any proposal prior to it being submitted for consideration.

Once the new program has been ratified it can be added to Schedule 5.1.

At any stage the opportunity exists for the proposal to be returned to the Faculty for further development.

• Statute 5.1 - Academic Awards and Courses
• Schedule 5.1 - Current Programs
• Approval of New Award Programs (Higher Education) Procedure

This approval process is only for nationally recognised training as listed on the http://training.gov.au/ website.

Each step should normally be completed prior to proceeding the next step. The steps are as follows:

• The Faculty Board must approve any proposal prior to it being submitted for consideration.
• Completion of Rationale to Extend Scope of Registration and Program Concept & Approval Form - Section 1 by Faculty.
• Program Concept & Approval Form of new Program submitted to the University Program Approval Committee (UPAC).
• Completion of ASQA Application to Change RTO Scope of Registration form for submission to Curriculum Committee.
• Consideration of application by Curriculum Committee.
• Approved Application to Change RTO Scope of Registration to be forwarded to ASQA for processing.

Upon notification by ASQA that the Scope has been updated, a listing of VET qualifications that have been added to the Scope of Registration is forwarded to the Chair of Academic Board and the Vice-Chancellor for approval.

This listing is sent to Academic Board and Council for approval.

Once the new program has been approved it can be added to Schedule 5.1.

At any stage the opportunity exists for the proposal to be returned to the Faculty for further development.

• Statute 5.1 - Academic Awards and Courses
• Schedule 5.1 - Current Programs (pdf, 183kb)
• Scope of Registration (VET) Procedure

Deputy Vice-Chancellor
(Academic)

Chair Academic Board / Vice-Chancellor

Council

ASQA

The Research Committee forwards new proposals to Academic Board for approval, which are then forwarded to Council for final approval.

New programs are then added to Schedule 5.1; Regulation 5.1 would require amendment by the Legislation Committee.

• Statute 5.1 - Academic Awards and Courses
• Schedule 5.1 - Current Programs
• Regulation 5.1 - Higher Doctorates, The Degree of Doctor of Philosophy, Professional Doctorates and Masters Degrees by Research

The Executive Dean of Faculty must sign off on any proposed discontinuation of program, which must be approved by the Faculty Board.

The program discontinuation form must be forwarded to the Curriculum Committee with a recommendation.

Once the recommendation is approved by Curriculum Committee, the proposal is forwarded to Academic Board for approval.

From Academic Board the proposal would be sent to Council with a recommendation for approval.

Final approval for the discontinuation of a program is received from Council. Once this has been received the program can be removed from Schedule 5.1 and added to Schedule 5.1.1.

• Schedule 5.1.1 - Non-Current Programs

The Deputy Vice-Chancellor (Academic) is required to sign off on the request by the Faculty to remove any qualifications from the University's Scope of Registration. This request must be approved by the Faculty Board.

The Application to Change RTO Scope of Registration form must be forwarded to the Curriculum Committee with a recommendation.

Once the recommendation is approved by Curriculum Committee the proposal is forwarded to ASQA for processing.

Upon notification by ASQA that the Scope has been updated, a listing of VET qualifications that have been removed from the Scope of Registration is forwarded to the Chair of Academic Board and the Vice-Chancellor for approval.

This listing is sent to Academic Board and Council for approval.

From Academic Board the proposal would be sent to Council with a recommendation for approval.

Final approval for the discontinuation of a program is received from Council. Once this has been received the program can be removed from Schedule 5.1 and added to Schedule 5.1.1.

• Schedule 5.1.1 - Non-Current Programs
• Scope of Registration (VET) Procedure

Deputy Vice-Chancellor (Academic)

Chair Academic Board / Vice-Chancellor

Council

ASQA

Review documentation is prepared by Faculty for approval at Faculty Board. The documentation is considered at Curriculum Committee and when approved a review panel is established to undertake the review.

The report from the panel, along with a response from the Faculty to the report, is returned to the Curriculum Committee for approval.

Both the review panel's report and the Faculty's response are noted by Academic Board.

• Statute 5.1 - Academic Awards and Courses
• Review and Evaluation of Programs, Courses and Units Policy
• Review of Established Sealed Award Courses (Higher Education) Procedure
• Review of Established Sealed Award Courses (Higher Education) Guidelines

All new courses must be approved by the relevant Faculty Board. The proposed course outline is forwarded to the Curriculum Committee for approval and sent to Academic Board for noting.

At any stage the proposal can be returned to the Faculty for further development.

Individual units from a training package are able to be added to the Scope of Registration.

Each step should normally be completed prior to proceeding the next step. The steps are as follows:

• The Faculty Board must approve any proposal prior to it being submitted for consideration.
• Completion of Rationale to Extend Scope of Registration and Program Concept & Approval Form - Section 1 by Faculty.
• Consideration of new Program by the University Program Approval Committee (UPAC).
• Completion of ASQA Application to Change RTO Scope of Registration form for submission to Curriculum Committee.
• Consideration of application by Curriculum Committee.
• Approved Application to Change RTO Scope of Registration to be forwarded to ASQA for processing.

Upon notification by ASQA that the Scope has been updated, a listing of VET units that have been added to the Scope of Registration is forwarded to the Chair of Academic Board and the Vice-Chancellor for approval.

This listing is sent to Academic Board and Council for approval.

Once the new unit has been approved it can be added to the TAFE Course / Unit Register.

• TAFE Course / Unit Register (pdf, 51kb)
• Scope of Registration (TAFE) Procedure

Deputy Vice-Chancellor (Academic)

Chair Academic Board / Vice-Chancellor

Council

ASQA

All new courses developed within a Faculty must be approved by the relevant Faculty Board: The proposed course is forwarded to the Research Committee for approval and sent to Academic Board for noting.

At any stage the proposal can be returned to the Faculty for further development.

Faculties are responsible for approving and notifying Student Administration of any discontinued courses.

The Deputy Vice-Chancellor (Academic) is required to sign off on the request by the Faculty to remove any units from the Scope of Registration. This request must be approved by the Faculty Board.

The Application to Change RTO Scope of Registration form must be forwarded to the Curriculum Committee with a recommendation.

Once the recommendation is approved by Curriculum Committee, the proposal is forwarded to ASQA for processing.

Upon notification by ASQA that the Scope has been updated, a listing of VET units that have been removed from the Scope of Registration is forwarded to the Chair of Academic Board and the Vice-Chancellor for approval.

This listing is sent to Academic Board and Council for approval.

From Academic Board the proposal would be sent to Council with a recommendation for approval.

Council gives final approval for the TAFE Course / Unit Register to be amended to remove the units.

• TAFE Course / Unit Register (pdf, 51kb)
• Scope of Registration (TAFE) Procedure

Deputy Vice-Chancellor (Academic)

Chair Academic Board / Vice-Chancellor

Council

ASQA

Non-accredited higher education programs are not approved or registered outside of the Faculty.

Applications for VET non-accredited programs must be endorsed by the Executive Dean of Faculty and the Faculty Board prior to submission to the Curriculum Committee for approval.

Academic Board gives final approval for the Internal Accreditation Register to be amended.

• Approval of TAFE Internal Programs Procedure
• Internal Accreditation Register (pdf, 48kb)

Applications for Skill Sets must be endorsed by the Executive Dean of Faculty and the Faculty Board prior to submission to the Curriculum Committee for approval.

The Faculty must also complete the ASQA Application to Change RTO Scope of Registration form for submission to Curriculum Committee.

Following approval by Curriculum Committee the Application to Change RTO Scope of Registration form to be forwarded to ASQA for processing.

Academic Board gives final approval for the Skill Sets Register to be amended.

• Skill Sets (TAFE) Procedure

Academic Board

ASQA