Information for suppliers (Staff)

Requirements for payment of invoices

Federation University's payment terms are 30 days from the date of the invoice.

To ensure payment occurs within the 30-day payment terms, all suppliers must:

  1. Complete and submit a Vendor Application Form. This form is supplied by the staff member requesting goods/services.

    Only suppliers registered in the Finance system can do business with Federation University. This must be done before trading takes place.

    This form can be used to amend /update existing supplier details.

    Information supplied on this form enables us to classify the goods or services provided thus assisting University departments to identify possible future requirements that can be procured from your company.

  2. Submit an appropriate invoice / tax invoice

    All invoices should be sent directly by the supplier to Accounts Payable either as an electronic invoice or via mail.

    Electronic invoices:

    Mail: PO Box 663, Ballarat 3353. This address appears as the 'bill to' address on the purchase order.

    We cannot make payment to a vendor without the invoice (original or a copy).

  3. Quote a valid Federation University purchase order number

    The University is under no obligation to make payment to suppliers who submit invoices in respect of verbal or unofficial requests for goods or services.

See also: Tendering information for external clients

Contact us

Financial Services HUB - Ballarat
Phone: 03 5327 8808 or email: