Booking a vehicle

University pool vehicles

The University operates an online booking system for staff who wish to hire a pool vehicle. To gain access to the online booking system, staff must first have a Smartfleet user account. Login or request access here.

Hire cars

FedUni has 'approved supplier' agreements with two external vehicle hire companies, Hertz and Avis. Please refer to the attached Vehicle Hire Booking & Refuelling flyer (pdf,323kb) for further information and guidance.

Inspect hire vehicles before driving away

Staff have a responsibility when hiring a vehicle from an external supplier to check damage on the vehicle against the condition report provided by the hirer before driving away. Once signed by the driver, this is a legal document and it is not possible to dispute damage that has not been noted prior to signing.

Re-fuel at the end of a hire

Cars are usually supplied by the hirer with a full tank and should be returned the same way. Staff are required to re-fuel hire vehicles prior to returning them. If not, the University can be charged up to twice the going fuel rate.

If the staff member has a FedUni purchasing card this can be used to obtain the fuel. If not, staff may apply for a reimbursement for any expenses they incur.