Booking a vehicle
University pool vehicles
The University operates an online booking system for staff who wish to hire a pool vehicle. To gain access to the online booking system, staff must first have a Smartfleet user account. Login or request access here.
FedUni has 'approved supplier' agreements with two external vehicle hire companies, Hertz and Avis. Please refer to the attached Vehicle Hire Booking & Refuelling flyer (pdf,323kb) for further information and guidance.
Inspect hire vehicles before driving away
Staff have a responsibility when hiring a vehicle from an external supplier to check damage on the vehicle against the condition report provided by the hirer before driving away. Once signed by the driver, this is a legal document and it is not possible to dispute damage that has not been noted prior to signing.
Re-fuel at the end of a hire
Cars are usually supplied by the hirer with a full tank and should be returned the same way. Staff are required to re-fuel hire vehicles prior to returning them. If not, the University can be charged up to twice the going fuel rate.
If the staff member has a FedUni purchasing card this can be used to obtain the fuel. If not, staff may apply for a reimbursement for any expenses they incur.