ARC and NHMRC due dates

Updated 13/11/2023

Notices of Intent (NoI) for LE25 are due to Research Funding 12 noon 7th November 2023.

The LE25 NoI form is available for download here:

FedUni LIEF LE25 NoI form (v1) (Word Doc 56 KB) for internal and external lead applications

If you are interested in applying for a LIEF LE25, please discuss this with your Centre Director or Nominee in the first instance to confirm support before contacting research.funding@federation.edu.au.

ARC LIEF LE25 and VicLIEF2025 - Due Dates (current as of 13/11/2023)

Key Dates

LIEF2025 VicLIEF expressions of interest

Each year the Victorian Universities (see participating universities below) run a combined Expression of Interest (EOI) process for the LIEF scheme to strengthen the competitiveness of submissions and eliminate duplication of applications for similar infrastructure/equipment. Accordingly, the DVCR’s request that EOIs are submitted for any potential LE25 bids where either:

• ·        a VIC-based university is leading the application, or
• ·        a VIC-based CI is participating on a bid led by an interstate university.

The EOI form is available via the Smarty Grants system which this year is hosted by the University of Melbourne on behalf of the following participating universities: Monash University, Deakin University, Federation University Australia, La Trobe University, RMIT University, Swinburne University, University of Melbourne, University of Tasmania and Victoria University.

NOTE: The VicLIEF EOI is in addition to the FedUni internal Notice of Intent (NoI) form

For more information, please download the Helpsheet here:

LE25 VicLIEF EOI Helpsheet_Fed_Nov23 (PDF 256 KB)

Updated  20/05/2022

The first steps to applying for ARC and NHMRC funding:

• Read the current Guidelines and Instructions to Applicants available on GrantConnect for the desired scheme.
• Submit your Centre Director or nominee signed ARC/NHMRC Grant Expression of Interest (EOI) form to research.funding@federation.edu.au by the due date.
  • For externally administered ARC and NHMRC grant applications, please submit the standard Funding Expression of Interest (FEOI) form, once reviewed and approved by your Centre Director or nominee.

The process for all Federation University administered ARC Discovery Program, ARC Linkage Program (exc. LIEF) and NHMRC rounds is as follows:

1. A Centre Director or nominee signed ARC/NHMRC Grant Expression of Interest (EOI) form must be submitted to Research Funding by the advertised date for the scheme (see below, ARC and NHMRC expression of interest dates).  The DVCRI and the appropriate Centre Director or nominee will determine EOI outcomes. If the EOI is approved to progress, the full application will need to pass through the following steps in order:
2. Two peer reviews (arranged by applicant);
3. Centre support system including review by an internal (or external where appropriate) ARC or NHMRC expert.  This review will assist applicants in gauging the competitiveness of their application and identify gaps.  This may also include compulsory attendance at an Internal Workshop or meeting.
4. Research Funding compliance and budget check;
5. Centre Director or nominee and DVCRI approval for final submission.

The benefits of undertaking this process include:

• To ensure that applicants are provided with appropriate support to develop their applications;
• To ensure that applications are reviewed appropriately, and if they are to be submitted, are of competitive quality; and
• To ensure that Federation University's reputation is not compromised by the submission of non-competitive applications, nor that undue time is spent on developing applications that are unlikely to be competitive.

ARC/NHMRC Grant Expression of Interest (EOI) forms can be downloaded via the Funding Forms web page.

Submission to the RAO via RMS or Sapphire is considered confirmation from the applicant that their application is ready for endorsement and submission to the funding body.

Updated 10/01/2024

*EOI deadlines are subject to change upon release of ARC and NHMRC external deadlines. Updates will be communicated via your Centre and/or FedNews.

The majority of subsequent internal deadlines are available below on our ARC and NHMRC internal dates for current rounds page and others will be set and released upon receipt of EOIs. Adherence to the above deadlines ensures that the DVCRI approved process is carried out and managed effectively. Late EOIs will not be accepted unless exceptional circumstances apply, and have been pre-approved by both the Centre and the DVCRI. However, Research Services staff can be contacted at any time during the process to discuss any aspect of an application.

For ARC and NHMRC non-FedUni-lead applications, the general timelines and forms apply.  See further information on our Preparing your funding application webpage.

Any questions or concerns regarding the process can be directed to Tina D’Urbano, Team Leader Research Funding (research.funding@federation.edu.au).

Please see below, for Guidelines, Instructions to Applicants & Other Relevant Docs.

Updated 21/03/2024

ARC Schemes

To view the current ARC (external) deadlines please visit the ARC's Grants calendar webpage.

The Internal Dates for ARC schemes in 2024 - 2025 are available here.

Please note these dates are subject to change as the ARC website is updated.

ARC NCGP 2024 - 2025 Scheme Internal Dates - v3 (Word doc, 47 KB)

NHMRC and MRFF Schemes

To view the current NHMRC and MRFF (external) deadlines please visit the NHMRC's Funding calendar webpage.

The NHMRC internal dates and milestones (based on interest) are available here:

NHMRC-Ideas-2024-Internal-Due-Dates-and-Milestones-v2.0 (Word doc, 48KB)

For EOI deadlines, please see the table above under ARC and NHMRC expression of interest dates.

Please be aware that ARC and NHMRC due dates change from time to time.

Any questions or concerns regarding the process can be directed to Tina D’Urbano, Team Leader, Research Funding (research.funding@federation.edu.au).

Please see below, for Guidelines, Instructions to Applicants & Other Relevant Docs.

Updated 12/10/2023

Further information and documentation for each ARC and NHMRC funding scheme are available as per below:

ARC

To view the ARC dates and documentation, please login to GrantConnect and search for the relevant scheme. If you don't have a GrantConnect login, you can register via the same link.

Documentation such as guidelines, instructions and FAQs for all Commonwealth funded schemes should be accessed via GrantConnect directly.

Further information on ARC schemes is still available via the ARC website:

• All ARC Discovery Program schemes
• All ARC Linkage Program schemes
• ARC Policy Page

ARC Certification and Letter of Support Templates

The ARC Discovery and Linkage Certification Forms and Letter of Support templates (with FedUni letterhead/details) are available for download below.  Please ensure you use these versions if you are submitting a Federation University Lead Discovery or Linkage Program application.  The ARC have introduced online RMS certification for some schemes.

• Linkage LP23 Certification & CoI form (Word Doc 50kb)
• Admin Org Letter of Support - FT24 (Word Doc  676kb)
• Admin Org Letter of Support - DE25 (Word Doc  676kb)
• ARC Industry Fellowship schemes - please use the 'Letter of Industry Partner Organisation Certification' template provided on GrantConnect.

ARC documentation requiring FedUni information for other schemes will be made available based upon need; and availability of Guidelines and Instructions to Applicants.

NHMRC

Updated 02/02/2023

To view the NHMRC dates and documentation, please login to GrantConnect and search for the relevant scheme. If you don't have a GrantConnect login, you can register via the same link.

Please note that documentation such as guidelines, instructions and FAQs is no longer updated on the NHMRC website.

Further information on the new NHMRC schemes is available via the NHMRC website:

• Investigator Grants
• Ideas Grants
• Synergy Grants
• Strategic and Leveraging Grants
• Partnership Projects

NHMRC and MRFF Certification form and CoI (v2023) - for Participating Organisations

NHMRC_MRFF_Certification-Form_with-Conflict-of-Interest_FedUni-v2023 (Word Doc, 54kb)

Once complete, applications must be electronically certified and then submitted to NHMRC through the RAO of an NHMRC Administering Institution using Sapphire. Certification (via Sapphire) is required firstly by the CIA and then by the Administering Institution RAO by the specified due date or the application will be ineligible and excluded from further consideration. Other participants, including CIs and AIs, also certify their participation on the application via Sapphire.

The purpose of the NHMRC and MRFF Certification form and CoI is to:

• Confirm that Participating Organisations also agree to be named on the application and participate in the project if awarded; and
• For any Participating Organisation, CI or AI to declare a Conflict of Interest if applicable.