Progress reports

Annual progress reports

The Annual Progress Report (APR) is an important mechanism for Higher Degree by Research (HDR) candidates to express their views on all aspects of their higher degree candidature during the past year, and the progress of their research project to date.

The Annual Progress Report is used by the University and its Schools to monitor and evaluate the progress of each research candidate.

Who should complete the report?
All Research by Higher Degree candidates who are currently enrolled are required to complete the Annual Progress Report.

Candidates who have recently returned from 'leave from studies', or are about to return from 'leave from studies', must complete this annual report. Candidate's who are on leave from studies at the reporting time and will not return until the following calendar year, will complete the APR in the year of their return from leave.

Candidates who are currently in the examination process (have submitted their thesis) are not required to complete the APR.

Participation in the APR process and completion of the report annually is a mandatory requirement for all HDR candidates, as stated above. It is a pre-requisite for re-enrolment each year and the renewal of stipend and fee-waiver scholarships (where applicable).

How do candidates complete the report?
The Annual Progress Report is completed as an on-line Lime-survey. At the appropriate time annually, Research Services will forward an email to each candidate's student email address with information on the process, a link to access the on-line survey and and the due date for submission.

What happens to the Annual Progress Report once submitted by the candidate?
All information provided by the candidate in the on-line survey, excluding any information included in the Confidential Report section, will be collated and sent to the relevant supervisory team and the Associate Dean Research (ADR) to review and comment upon.

What happens to the confidential report component, if submitted by a candidate?
If a candidate has submitted a confidential report detailing concerns regarding their candidature, this document is kept private. It is administered by the Research Services Higher Degree by Research administration team and provided to the Dean of the School.

What happens to candidates who do not complete the report?
Candidates who fail to submit their Annual Progress Report by the due date will receive a reminder email via the student's university email address. If the candidate fails to respond to the subsequent email, Research Services will contact the relevant School about this situation. Depending on the circumstances, it is likely the candidate's progress will be deemed 'Unsatisfactory' due to the non-adherence to this mandatory requirement of candidature, and an intervention strategy be put in place for the candidate, whereby the candidate will be asked to ' Show Cause ' as to why their candidature should not be terminated.

Interim progress report

The Interim progress Report (IPR) is a compliance requirement for all International HDR candidates and for any candidates identified as ‘at risk’ of not meeting milestones of candidature in a timely manner, not making sufficient progress in their research or ‘at risk’ of not submitting their thesis for examination within the timeline of their research program, without some additional form of support or extension to candidature.

This may occur as a result of issues identified in the Annual Report, Confirmation of Candidature process or by their supervisor, Head of School or ADR, when progress is deemed to be of concern, and some intervention is deemed appropriate.

The Interim reporting period is in the early months of the calendar year, at the midpoint between the August annual cycles.

Candidates required to complete the Interim report will be contacted by the Graduate Research School via email, with full details of what is required. Candidates have four weeks to submit the Interim Progress Report.

Completed surveys are forwarded to the Supervisors for comment. However candidates are also provided with an opportunity to give confidential feedback directly to the Dean and the Graduate Research School if required.

Supervisors can also recommend that candidates previously identified as 'at risk' have this status revoked. The ADR approves Interim reports, and can also recommend that candidate ‘Show cause’.

Ad-hoc progress report

At any time during candidature, a Supervisor, ADR or Dean may request a progress report or research plan.

The candidate must comply with any reasonable request for a progress report or research plan and return it to the supervisor team within 10 business days.

Supervisors provide feedback to the candidate on their plan.They may request that the candidate ‘Show Cause’ if the plan is insufficient to advance the candidates research in a timely completion.

If you have any queries about the Annual Progress Report, or the Show Cause process, contact the Higher Degree by Research Administration Team by email: or Tel: +61 3 5327 9508