Invoicing, payment and debts

The following sections outline rules and expectations in regards to paying fees and charges related to TAFE program enrolments.

For further information regarding University guidelines, students should refer to the FedUni handbook, or contact Student Finance.

  1. Student Invoice and Payment
  2. Fee Sponsor Agreement to pay Tuition Fees
  3. Payment Plan Application

1. Student Invoice and Payment

Student invoices are issued once your enrolment is processed and will be emailed to your FedUni student email account and can be accessed from my Student Centre (mySC). Visit to access your student email and mySC.

TAFE enrolment fees are invoiced as follows:

  • Tuition fees for courses up to Certificate IV level are due 14 days from the invoice date.
  • Tuition fees for courses at Diploma level and above are due by the census date for each enrolled unit (you will have multiple census dates throughout your enrolment and a Fee Notice will be issued prior to each census date).
  • Material fees are due 14 days from the invoice date.

Acceptable payment methods are included on your student invoice and include:

  • mySC credit card self service
  • POST Billpay
  • BPay
  • In person at one of our cashier points. Payment via cheque, EFTPOS and credit card only:
    • Mt Helen: University Drive, Building D: Ground Floor
    • SMB: Lydiard Street South Ballarat, Building D: Ground Floor
    • Horsham: Baillie Street, Building C: Ground Floor

Failure to pay fees by the due date will result in a hold being placed on the students account preventing them from accessing certain University services such as access to results, academic transcripts, graduation, and library services.

2. Fee Sponsor Agreement to Pay Tuition Fees

If fees are to be paid by an sponsor or agency then the Fee Sponsor Agreement - Third Party / Employer Authorisation Form must be completed and returned to Charges will remain on the students account until the form has been received and processed.

If an sponsor or agent does not make payment of the enrolment fees prior to the due date a hold will be placed on the students account restricting access to some University services such as results, transcripts and graduation.

Sponsors will not be invoiced without a written and signed authority.

Any sponsor who is a Commonwealth Government Agency or part of a Commonwealth program or initiative will NOT be eligible to pay a concession fee on behalf of any student.

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3. TAFE Payment Plans

In extraordinary circumstances a student enrolling into a Certificate I-IV course who is unable to pay their fees in full by the due date may apply for a Payment Plan for their tuition fees only. The Application form (pdf, 294kb) MUST be received prior to the invoice due date and completed in full.

The student will be advised (by email) if their application has been approved.

To be considered for a TAFE payment plan the following criteria must be met:

  • TAFE student enrolled in a Certificate I-IV
  • All material fees are paid prior to submitting the application
  • Total tuition fees for the enrolled course are are greater than $300
  • Have paid a minimum 10% deposit of the tuition fees
  • No outstanding debts for previous studies, library fees, etc
  • Completed application form in full
  • Not eligible for VET Student Loans

If you are approved for a payment plan the following requirements must be met:

  • Payments to be made fortnightly, by the due dates (as per payment methods listed on student invoice).
  • Maximum 12 week payment plan to approved students based on factors pre determined by the University.
  • Failure to make payment will result in a hold on the students account and possible course cancellation.

If the TAFE Payment Plan application is not approved, full payment of fees must be made immediately.

Students eligible for VET Student Loans are not eligible for a TAFE Payment Plan. Students ineligible for VET Student Loans are able to pay their tuition fees in instalments, according to census date for each enrolled unit of study.

Note: All Material fees must be paid upfront. Students enrolled in courses which have associated material fees will not be entitled to receive these until full payment is received. Evidence of payment may be required to receive goods or services.

The University reserves the right to alter any course, procedure, regulation or fee.

For information regarding University guidelines, students should refer to the FedUni handbook

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