Long-service leave

Long-service leave is designed to provide employees with the opportunity to take an extended paid break from their employment in recognition of many years service with Federation University Australia.

After ten years employment with the University you are entitled to 13 weeks long-service leave, which continues to accrue at the rate of 1.3 weeks per year for every additional year of service.

Such leave will accumulate at your normal rate of pay if you have consistently worked at the same time fraction during your employment or the average of the time fractions worked over your period of employment if your fraction has varied. You may choose to take your leave over 13 weeks at your normal rate of pay (for continuing full-time employees) or at the rate calculated at the average time fraction you have worked, or you may choose for your entitlement to be paid at your full rate of pay over a lesser period. This may be an option utilised by employees who have increased their fraction over the years and wish to be paid long-service leave at their current full-time rate or a higher rate of pay rather than have their pay reduced to the average amount. This of course means reducing the length of long-service leave. You may also choose to take your leave at half pay for all or part of the leave. You can take all or part of your long-service leave at one time, normally with a minimum period of one month being taken at any one time. However, smaller periods of long service leave may be taken, but will need to be approved by the relevant supervisor.

After ten years of service you may select to take your leave in part or as a whole. Long-service leave credits may be transferred from or to other employers in some circumstances. For information specific to you please read the relevant information below.

Long-service leave needs to be taken at a mutually agreeable time. You can elect to take the long-service leave straight away (ie. when you have worked ten years) or you can wait until a more suitable time for you personally, or to fit in with your working environment. You need to discuss arrangements with your supervisor and, in the case of General and Academic staff, give at least six months notice in writing. No such notice period is stipulated for TAFE teachers, however the University guideline is a minimum of three months notice of an intention to take long-service leave.

Long-service leave is an entitlement which can be used in conjunction with other forms of leave e.g. maternity Leave to cover the extended period of time where otherwise it would be Unpaid Leave. A long-service leave entitlement is payable, if after four years service with the University, the employee retires on the grounds of ill health, age or the employee dies.

What you need to do when planning for your long-service leave

  • Fully understand your long-service leave entitlements, including whether any credits are transferable from previous workplaces.
  • If you are thinking of going on long-service leave at half pay, consider the financial and superannuation implications, and if desired discuss with your financial advisor and/or your relevant superannuation fund.
  • See links below and/or discuss your situation and plans confidentially with the Senior Payroll and Superannuation Officer on ext. 9519 (c.nimmo@federation.edu.au).
  • Negotiate arrangements with your supervisor.
  • Give at least six months written notice in the case of general and academic staff, or three months notice in the case of TAFE teaching staff.
  • Apply in writing to your Associate Dean/Director, Executive Dean/Director, PVC, DVC/COO or the Vice-Chancellor (as appropriate) attaching your completed Employee Leave Form (docx, 105kb).

Enterprise Agreement - EXTRACTS

Links to detailed information on leave entitlements and conditions relevant to Long-Service Leave for different staff categories:

Long-service leave - Academic and General staff
Federation University Australia Union Collective Agreement (UCA) 2015-2018,
Academic and General Staff Employees
Link to: Clause 51 (pdf, 36kb)

Recognition of prior service for the purposes of sick leave and long-service leave credits - Academic and General staff
Federation University Australia Union Collective Agreement (UCA) 2015-2018,
Academic and General Staff Employees
Link to: Clause 57 (pdf, 26kb)

Long-service leave - TAFE teaching staff
Victorian TAFE Teaching Staff Multi-Business Agreement (MBA) 2009
Schedule 6 - TAFE Teachers' Conditions of Employment (Victoria) Award 2002 (AP816514)
Link to: Clause 26 (pdf, 24kb)

Cumulative personal and long-service leave credits with previous employers - TAFE teaching staff
Victorian TAFE Teaching Staff Multi-Business Agreement (MBA) 2009
Appendix 12 - University of Ballarat
Link to: Clause 4 (pdf, 12kb)