What are Policies and Procedures

Federation University Australia is governed by its Council which is established by the Federation University Australia Act 2010. The Council oversees the statutes, regulations and standing resolutions which govern other aspects of the University's operations and through its policies and procedures, provide internal explanation of the regulatory requirements.

The Policy Governance Policy provides an operational framework for developing, approving, implementing, reviewing and maintaining Federation University Australia's policies and procedures in a clear and consistent format. Adherence to the framework through its Policy Governance Procedure, will ensure that all University policies and procedures are necessary, relevant, useful and current and is overseen be the Policy Committee.

Policies

Policies are formal statements of principle that regulate, direct and control University operations. They underpin decision-making and/or the way members of the University community conduct the activities of the University, with the following characteristics:

  • a policy must have long-term application to the University as a whole or a broad cross-section of the University community;
  • policy statements are consistent with and ensure that the University complies with its statutes and regulations, relevant legislation, national standards and community expectations;
  • policies assist the University to:
    • attain its strategic goals and priorities
    • promote operational efficiencies; and
    • reduce risks.

Policies will be formally reviewed every five (5) years, or sooner as deemed necessary.

A typical policy will consist of the following:

Purpose : Why the policy exists

Scope: Who it applies to

Legislative Context: What legislation governs the policy

Definitions Table: A table of terms and their definitions as they relate to the policy and procedure/s

Policy Statement: Details of the actual policy

Supporting Documents: Other University and external documents that support the policy

Responsibility:  Who is responsible for implementing and reviewing the policy

Promulgation: How the policy will be communicated throughout the University community

Implementation: How the policy will be implemented throughout the University community

All policies have University-wide application and can only be approved by the Council, Academic Board, Senior Executive, Directors or delegate. Faculties do not have the authority to write, approve or implement their own policies and should not refer to a Faculty rule, handbooks or local work instructions as a policy.

Procedures

All procedures:

  • relate to a policy and are consistent with the policy to which they refer;
  • mandate operational activities, assign responsibilities and step through the practical actions required to support the implementation of policy statements, or to assist the University's operations and compliance with external requirements;
  • have application across the University.

Procedures will be formally reviewed every three (3) years, or sooner as deemed necessary.

A typical procedure will consist of the following:

Purpose : Why the procedure exists

Scope: Who it applies to

Legislative Context: What legislation governs the procedure

Definitions Table: A table of additional terms and their definitions not found in the related policy and specifically referenced within the procedure

Actions: Step by step details of the actual procedure, including responsibilities

Supporting Documents: Other University or external documents that support the procedure

Responsibility:  Who is responsible for implementing and reviewing the procedure

Promulgation: How the procedure will be communicated throughout the University community

Implementation: How the procedure will be implemented throughout the University community

All procedures have University-wide application and can only be approved by the Council, Academic Board, Senior Executive, Directors or delegate. Faculties do not have the authority to write, approve or implement their own procedures  and should not refer to a Faculty rule, handbooks or local work instructions as a procedure.