Types of student placement agreements

What is a Student Placement Agreement?

There are five main types of Placement Agreements for students in use at Federation University which support the mandatory requirements for all students completing any type of Work Integrated Learning as part of their Program or course-work at Federation University. These may take the form of:

  • an overarching long term agreement between FedUni and an ongoing external provider.

OR

  • one of four standard-form contracts prepared by the FedUni Legal Office.

The various student placement agreements form part of the requirements of the Work Based Training and Practical Placement Requirements Policy and Procedures

Work Based Training and Practical Placement Requirements Policy (Policy Code: LT1711). Currently under review

The Higher Education Work Based Training and Practical Placement Requirements Procedure (Policy Code: LT1907). Currently under review

The VET Work Based Training and Practical Placement Requirements Procedure (Policy Code: LT1906).

Why so much paperwork?

Completion of the Student Placement Agreement provides the following information.

Student Placement Agreements

Duty of care

  • To take reasonable care to minimise foreseeable risks to students.
  • Clearly defined obligations for University and Placement Providers.
  • Contractually based obligations to supervise, ensure health and safety standards and maintain appropriate records etc.

Expectations

  • Students are provided with a safe and well supervised workplace.
  • FedUni remains responsible for the overall control and discipline of the student.
  • Students will act as an ambassador for the University.

Medical consent form

  • Student has the right to NOT disclose information.
  • Information is sensitive health information.
  • Disclaimer - very important:
  • Authority to take steps for student well-being in the event of an emergency.
  • Student agrees to pay medical costs.

Information privacy

  • All parties to comply with current privacy laws in respect to all areas related to the placement (Clause 14).
  • Student consents to photographs, footage and testimonials (Clause 9).
  • Student will maintain Organisation confidential information (Clause 5.3(b).

Insurance

Who pays?

  • Ensuring Organisations have appropriate coverage to protect students and University in the event of a claim

Liability

  • Roles and obligations are clearly set out.
  • Each party indemnifies other parties for loss and damage resulting from own negligence.
  • No indemnity for loss and damage caused by the negligence of another party.
  • Liability is limited to level of insurance coverage

Standard contract terms

  • Intellectual property
  • What happens in the event of a dispute?
  • How can the agreement be terminated?
  • No employment relationship.
  • Governed by law of the State of Victoria.
  • Severability and waiver of terms.

Which of the 4 standard agreements do I need?

Student is...Other Party is...Agreement
Going on multiple placements throughout their programFedUni

Student Placement Agreement (PDF, 65kb)

Doing a 'one-off' special placementFedUni
Organisation

Single Placement Agreement (PDF, 66.6kb)

Going overseasFedUni
Organisation
Overseas Placement Agreement (PDF, 69.9kb)
FedUni is making an agreement with a new provider, or no agreement existsExternal OrganisationOrganisation Placement Agreement (PDF, 58.2kb)

All students who are enrolled in a program of study which has mandatory work integrated learning placements MUST complete the Student Placement Agreement and the FedUni Medical Declaration form.

All students who enrol in an elective course of study or choose to complete a Work Integrated Learning option within their program of study MUST also complete the Student Placement Agreement and the FedUni Medical Declaration form.

The completed and signed Student Placement Agreement between the student and FedUni must be uploaded to the your personal student profile on the InPlace student placement system.When do I need an

Overarching Student Placement Agreement?

If FedUni has an ongoing relationship with an external provider who provides multiple, regular and consistent placements for FedUni students, the WIL coordinator should request an overarching student placement agreement should be requested. All overarching agreements must be requested through the Legal Office using a request for legal form. Ongoing clinical placements for FedUni students with external Health Providers in the public health sector and the private health sector follow the student placement agreement guidelines provided by the Department of Health and Human Services, Victoria.

The university is required to periodically review and renew overarching Student Placement Agreements which are tailored to the meet the specific requirements of an external placement provider or when a Student Placement Agreement is initiated by an external placement provider. These Student Placement Agreements are required for specific WIL requirements such as ongoing arrangements for clinical placements across a number of disciplines and programs.
The University process for the management of these type of agreements are as follows:

The Work Integrated Learning - Management of NEW Overarching Agreements flow chart (PDF, 69.9kb)
OR
The Work Integrated Learning - Management of RENEWAL of Existing Overarching Agreements flow chart (PDF, 68.8kb)

How should I store agreements?

The completed and signed Student Placement Agreement between the student and FedUni must be uploaded to the your personal student profile on the InPlace student placement system.

The Single Placement Agreement must be uploaded to the InPlace Student Placement System for access and use by university staff.

All original copies of the fully executed Organisational Placement Agreement and the Overseas Placement Agreement must be stored with Federation University Legal Office. Scanned copies of the Organisational Placement Agreements may be uploaded on to the InPlace Student Placement System for access and use by university staff.

All original copies of the fully executed Single Placement Agreement must be stored with Federation University Australia Legal Office. Scanned copies of the Organisational Placement Agreements may be uploaded on to the InPlace student placement system for access and use by university staff.