Booking your travel

Logging into Concur

Username: your network username

Password: your network password

Workflow for booking domestic travel

ActivityResponsibilitySteps
Seek approval for travelStaff member
  1. Apply for your Business/Travel leave via the Employee Self-Service System (ESS).
  2. Approvals are as follows:
  • Professional staff: seek approval from your line manager.
  • Academic staff: refer to individual Faculty Business Manager for domestic travel approval process.
Accessing the Concur online travel booking toolStaff member
  1. Log on to FedUni intranet.
  2. Navigate to www.federation.edu.au/travel
  3. Click the 'Book travel' button.
Booking travel requirementsStaff member
  1. Select your flights / accommodation / car hire based on preferred itinerary and using online booking search.
  2. Complete your estimate of all travel expenses, include conference fees, taxis etc.
Approving travel requestStaff member / approver
  1. Finalise booking in Concur booking tool.
  2. Submit travel request to authorising supervisor (Professional staff) or Faculty Business Manager (Academic staff) for approval. An email will be sent by Concur notifying an Approval is pending.
Confirming travel booking and itineraryConcur / Campus Travel
  1. Staff member will be notified by the Concur tool once the travel has been approved.

Your booking is confirmed only after you receive a confirmation and itinerary from Campus Travel. Please ensure you take a copy of this document with you when you travel.

Workflow for booking international travel

ActivityResponsibilitySteps
Arranging approval to travel overseasStaff member
  1. Apply for your Business/Travel leave via the Employee Self-Service System (ESS).
  2. Complete the University Funded Overseas Travel Application Form (pdf, kb)
  3. Seek VC or DVC approval as appropriate, prior to making travel arrangements.
Accessing the Concur online travel booking toolStaff member
  1. Log on to FedUni intranet.
  2. Navigate to federation.edu.au/travel
  3. Click the 'Book travel' button.
Booking travel requirementsStaff member
  1. Select flights, accommodation, car hire based on preferred itinerary and using online booking search.
  2. Complete your estimate of all travel expenses, include conference fees, taxis etc.
Finalising travel itineraryStaff member / Campus Travel
  1. Submit request in Concur.
  2. Campus Travel will pick up the request from Concur and provide flight/accommodation options to the staff member. *This is done external to Concur , via phone/email
  3. The staff member interacts with Campus Travel to finalise a travel itinerary that best meets their business need.
  4. Once the final quote is accepted, Campus Travel will re-queue the booking in Concur.
Approving travel requestStaff member / approver
  1. Finalise booking in Concur. Staff member will be notified when the booking is confirmed.

Your booking is confirmed only after you receive a confirmation and itinerary from Campus Travel. Please ensure you take a copy of this document with you when you travel.

Need some more help?

Contact the Campus Travel team for assistance using the online booking tool:

Phone: +61 3 9026 3001
Email: feduni@campustravel.com.au