HDR - Important information
Congratulations on commencing your HDR studies with Federation University Australia.
If you have any questions about commencing your candidature, please contact our HDR Team via email at email@example.com, over the phone on (03) 5327 9058 or in person in F Building, Mt Helen or Building 2W, Churchill.
Student services and support
Federation University Australia offers a range of student advocacy and support services, including disability support, counselling and an advisory centre. These services are available to all Federation University students.
Candidate / supervisor agreement
Within the first two weeks of commencing, you are required to complete the Candidate / Supervisor Agreement with your Principal Supervisor. This form must also be lodged with Research Services.
Changes to candidature details
You must seek prior approval from the Research Higher Degrees Committee (RHDC) if any details as described in this letter of offer change during your period of candidature. All changes must be requested via the relevant form and approved by your Supervisor(s) and Associate Dean (Research).
Communication during your candidature
Once you are enrolled as a student of Federation University Australia, you will be issued with a student email account. Your email address was provided to you in your Letter of Offer.
We recommend accessing your student email account at least on a weekly basis so that you don't miss out on any important information or risk your inbox capacity going over the designated limit and emails not being delivered. Please visit the Student Email ITS website for further details.
Conflict of Interest information for students
Information on handling of Conflicts of Interest in HDR student matters can be found on Info for students (pdf 33KB).
For information regarding Conflicts of Interest between the student / supervisor / examiner, please see the Australian Council of Graduate Research (ACGR) Conflict of Interest in Examination Guidelines document.
Leave from studies
Applications for leave from studies must be approved prior to any leave commencing. Leave will not be backdated, with the exception of sick leave.
Leave from Studies will suspend candidature, so that RTS / fees are not expended. Scholarship payments are also suspended for general Leave from all Studies, paternity leave and extended sick leave. Candidates wishing to take maternity leave may be eligible for continued scholarship payments and should refer to the Candidature Management Policy for details.
A Leave from Studies Form must be completed.
Leave from all Studies includes the following types of leave:
- Requests for leave of at least six months but no more than 12 months
- Parental leave (Primary Carer) (including adoption leave)
- Parental Leave (Partner leave) (including adoption leave)
- Extended sick leave (more than 20 business days concurrently)
Please note, students on Leave from all Studies are unable to access University facilities (including desks and computers), services (such as the Library), and HDR Faculty (candidature support) funding.
Students are permitted to four weeks annual leave. An Absentee Leave Form must be completed, signed by the student, principal supervisor and HDR Coordinator before submitting to Research Services (firstname.lastname@example.org). Leave should be taken each year. Further information on types of leave and leave entitlements can be found in the Candidature Management Policy.
Confirmation of candidature
This must be completed within 12 months of commencement of your PhD (Probationary) candidature for full-time candidates or 24 months of commencement for part-time candidates. Refer to Confirmation of Candidature for more information.
You may be required to submit an Ethics application in the first 12 months of candidature FTE. Please discuss with your supervisor and contact the Executive Officer, Human Research Ethics Committee (HREC)/Animal Experimentation Ethics Committee (AEEC), Research Services Office in due course.
Graduate Centre program
The Research Higher Degrees Committee (RHDC) expects all new students to be active participants in the Graduate Centre program. Sessions commence in March and are held every Wednesday, 12.30 pm – 2.30 pm during semester. If you are not "on campus" contact the HDR Team for arrangements to be made for you to receive printed materials.
It is compulsory for all new students to attend the Graduate Centre orientation session and the first (administrative) session of the Graduate Centre program. Students who commence after the March orientation will be offered an orientation session later in the year.
Hours of study
It is expected that full-time students devote at least 32 hours a week on average to their studies and that part-time students devote at least 16 hours a week on average to their studies. You should not accept this offer unless you are prepared to commit this amount of time, as you cannot otherwise normally expect to make satisfactory progress.
Professional editing of theses and exegesis documents
Information on professional editing of theses and exegesis documents can be found here (pdf 21KB).
Progress reports are an important part of your candidature. The annual progress report is compulsory for all candidates and is issued in August each year. Interim progress reports are compulsory for nominated candidates and issued in February of each year. If you do not complete and return a progress report, your candidature may be deemed unsatisfactory.
Acknowledging your RTP Scholarship
All HDR candidates in receipt of a Research Training Program (RTP) Scholarship must formally acknowledge this in all materials generated from their HDR research. More information about how to do this, can be found here (pdf 103KB).
Student Evaluation of Postgraduate Program (SEPP)
This is an evaluation by the student of the HDR program. All HDR students are encouraged to complete the evaluation. Responses are anonymous, and will provide important information to enable the University improve the supervisory experience of students.
Thesis Layout Advice
A thesis ‘template’ is not provided by FedUni. There are elements that a FedUni HDR thesis must include and these are outlined in the “Higher Degree by Research Examination Procedure” and the “How to Present Your Thesis” booklet (please click on the hyperlinks to access these documents).
A thesis template cannot be offered due differences in the style that is followed (e.g. APA, Vancouver, MLA, etc.) and varying discipline expectations. Further, a supervisor may have firm expectations about how the thesis should be presented and this may differ from supervisor to supervisor.
It is recommended that HDR candidates discuss this matter with their supervisors at an early point in their candidature. In some case the supervisor may be able to provide, or recommend, a particular successful thesis that could be used as a guide to arrange a candidate’s thesis. If a supervisor is unable to assist in this way then please take some time to look at the FedUni thesis collection. Try to find one that matches your discipline, your chosen style guide and that is appealing to you. Once chosen, use this thesis as your guide. If a thesis is in our collection then it has passed.
Research Services, via the Graduate Centre Program, offer workshops on setting up a thesis in Word. These workshops are a great opportunity to create a word doc that specifically matches your chosen approach.
How to Present Your Thesis
Federation University has produced this handy guide entitled "How to Present Your Thesis".
Regulation 5.1 and candidature-related policy
Regulation 5.1 is the Federation University Australia's regulation which governs all Higher Degree by Research candidates. A copy of the regulation is available online at: Regulation 5.1. Candidature is also covered by research related Policy and Procedure:
- HDR Candidate Selection Policy RS1930
- Selection and Awarding of Scholarships Procedure RS1931
- Selection and Awarding of HDR Place Procedure RS1932
- HDR Candidature Management Policy RS1935
- HDR Candidature Management Procedure RS1937
- HDR Examination Procedure RS1938