Step 5: Receive the HREC decision

Notification process

An 'Outcome Notification' will be forwarded electronically to the principal researcher, as nominated on the application, within 3 working days following the HREC meeting where the application was reviewed.

Research must not commence until an Approval notification has been received.

Approval

  • You may commence your project from the commencement date outlined in the approval notification.
  • Noting the Conditions of Approval on page 2 of your approval notification. These conditions must be adhered to for the duration of your project, or approval may be withdrawn by the HREC.

Approval with comment

  • The committee have made comments regarding your project that should be noted by the research team, as they may be helpful.
  • You may commence your project from the commencement date outlined in the notification.

Provisional approval

  • Your application is close to approval, however minor amendments are required.
  • Address carefully each issue raised by the committee. This may include reviewing your application and/or supporting documents to successfully progress your application to an approval notification.
  • Minor amendments are reviewed by the HREC Chair. Re-submission to a meeting is not required.
  • Following a review of your responses and any amended documents, you will be issued with a new outcome notification.
  • Research must not commence until an Approval notification has been received.

Approval withheld

  • All projects receiving this outcome will be re-assessed by the full committee at a standard meeting.
  • If an expedited application receives this outcome, it may need to be resubmitted using a standard application in order to provide information not required in the low risk application.
  • Address carefully each issue raised by the committee. This will include reviewing your application and/or supporting documents substantially.
  • Your resubmitted application should include a memo or use the outcome notification itself, to address each item individually as outlined in the notification.
  • Refer to Step 4 for advice on how to re-submit your application
  • Following this review, you will be issued with a new outcome notification.
  • Research must not commence until an Approval notification has been received.

Not approved

  • Concerns raised by the committee are serious, and this application will not be reviewed.
  • A new application will need to be prepared, with completely revised supporting documents.
  • Refer to the National Statement and FedUni Policies,procedures and guidelines for assistance in preparing your new application.
  • The ethics officers are available to offer guidance in understanding the National Statement, policies and procedures, and answer any question or concerns you may have when preparing your new application.
  • Research must not commence until an Approval notification has been received.

Appealing against an outcome notification

  • If researchers wish to appeal against any decision made by the HREC committee about their research project or express concerns about the ethics administration process, they should direct their concern to Research Services.
  • Research Services will consult with the researcher and the Chair of the HREC, and if appropriate, the relevant Associate Dean, Research
  • If the researcher is not satisfied with the result, the matter is to be referred to the Deputy Vice Chancellor, Research & Innovation for consideration.