Terms and conditions of APA and FPRS

APA and FPRS terms and conditions are specified below. Where appropriate the terms and conditions for a FPRS match those for an APA as described in the Commonwealth Scholarships Guidelines (Research) 2012. A full copy of the Commonwealth terms and conditions are available at Commonwealth Scholarships Guidelines (Research).

General terms and conditions

  • The scholarship is normally conditional on maintaining full-time enrolment in the HDR program as specified in the letter of offer. If a candidate converts to part-time enrolment, normally the scholarship will be suspended unless there are compassionate or compelling circumstances that prevent the candidate from enrolling as a full-time student. Part-time enrolment may be approved for a scholarship holder under such circumstances.
  • The scholarship must commence within the dates specified in the letter of offer, unless approval to commence late is obtained from the University.While the offer of candidature may be deferred for up to 12 months, commencement of scholarships cannot be deferred to a following year.
  • Scholarships may be extended past a candidate's thesis submission date depending upon circumstances such as the duration of remaining candidature. In these circumstances scholarship extension will require approval by Research Services.
  • The living allowance will not be suspended for the period that a candidate takes recreation leave, sick leave, carers leave, compassionate leave, family, or maternity/paternity leave as detailed below. Request for paid leave must be supported by relevant documentation e.g. medical certificates or verification of personal circumstances. The living allowance will be extended for periods of paid sick leave or maternity leave.
  • If a candidate is granted leave from studies from their HDR program, their living allowance will be suspended until they return from leave. The duration of the scholarship will be extended by the duration of the leave from studies.
  • If a candidate transfers from a masters degree to a doctoral degree, the total duration of the scholarship will be up to 3 years from the date that the candidate commenced the Masters degree, with a possible extension of 6 months. If a candidate transfers from a doctoral degree to a Masters degree, the total duration of the scholarship will be up to 2 years from the date that the candidate commenced the doctoral degree. If the scholarship has already been held for more than 2 years, it will cease on the date of the transfer.
  • The scholarship will cease if the candidate submits their research thesis for examination, withdraws from the program, or their enrolment is terminated by the University (e.g. due to unsatisfactory progress or misconduct).
  • A candidate who has completed a masters degree by research may continue to receive the scholarship for a doctoral degree, provided there is no interval between the completion of the Masters degree and commencement of the doctoral degree, or, the candidate applies for and is granted scholarship leave for the interval between completion of the master degree and commencement of the doctoral degree.
  • A candidate who receives a living allowance as part of their scholarship, is permitted to receive a concurrent award, scholarship or salary in relation to their course of study, provided the concurrent awards, scholarship or salary is less than 75% of the annual value of the living allowance.
  • An enrolled candidate who is a scholarship holder is given fee remission for 100% of the tuition fees (RTS place) for the duration of the scholarship. An additional period of 6 months of candidature with fee remission may be applied for. A candidate who remains enrolled beyond the end date of the maximum period of candidature covered by an RTS place will become liable for paying the remaining tuition fees.
  • An international candidate who becomes an Australian permanent resident after having commenced their scholarship, must notify the University immediately. In this circumstance the candidate's fee-remission scholarship will cease, however their tuition fees will be covered by the Research Training Scheme and they will continue to receive their living allowance. Where an international candidate is granted an Australian temporary resident visa other than a student visa, their IPRS will cease and they will be liable for remaining tuition fees and medical insurance.

APA

FPRS

Eligibility

The candidate must continue to meet the eligibility requirements for an APA.

The candidate must continue to meet the eligibility requirements for a FPRS.

Stipend

As stated in letter of offer.

As stated in letter of offer.

Payment

Fortnightly into account in candidate's name with an Australian ADI.

Fortnightly into account in candidate's name with an Australian ADI.

Relocation allowance

The University will pay a relocation allowance to candidates who were living overseas or interstate at the time of applying for a scholarship, have not studied at a Victorian institution during the 12 months prior to applying for a scholarship, and had to relocate to commence their program of study. The value of the allowance is specified by the University.

The University will pay a relocation allowance to candidates who were living overseas or interstate at the time of applying for a scholarship, have not studied at a Victorian institution during the 12 months prior to applying for a scholarship, and had to relocate to commence their program of study. The value of the allowance is specified by the University.

Thesis allowance

The University will reimburse the cost related to the production of the final corrected version (accepted by the Faculty examination Committee) of the thesis. The allowance may be used for editorial assistance where approved by the supervisor. The value of the allowance is specified by the University.

The University will reimburse the cost related to the production of the final corrected version (accepted by the Faculty examination Committee) of the thesis. The allowance may be used for editorial assistance where approved by the supervisor. The value of the allowance is specified by the University.

Duration of scholarship

3 years full-time for research PhD; 2 years full-time for research masters. Duration will be decreased by any periods of study undertaken previously while in receipt of a scholarship or postgraduate coursework award, or during suspension of the APA. Duration will be increased by periods of paid sick leave or maternity leave.

3 years full-time for research PhD; 2 years full-time for research masters. Duration will be decreased by any periods of study undertaken previously while in receipt of a scholarship or postgraduate coursework award, or during suspension of the APA. Duration will be increased by periods of paid sick leave or maternity leave.

Extension

An APA for a research PhD may be extended by 6 months if progress is satisfactory and the grounds for extension relate to the study and are beyond the control of the candidate.

An APA cannot be extended for a research Masters.

A FPRS for a research PhD may be extended by 6 months if progress is satisfactory and the grounds for extension relate to the study and are beyond the control of the candidate.

A FPRS cannot be extended for a research Masters.

Suspension

Suspension of the APA may be approved by the University.

Suspension of the FPRS may be approved by the University.

Transfer to another university

An APA is not transferrable to another University. A candidate who transfers to another university may continue to receive an APA only if the new university has sufficient APA grant amounts of its own and agrees to continue the APA.

A FRPS is not transferrable to another university.

Conversion of degrees

A candidate may convert from a research PhD to a research masters and vice versa and continue to receive an APA. A candidate who completes a research masters may continue to receive their APA for a research doctorate provided there is no interval between completion of the masters and commencement of the PhD. The maximum duration of a converted APA becomes that for the new research degree minus periods of prior study towards the related degree.

A candidate may convert from a research PhD to a research masters and vice versa and continue to receive a FPRS only with the approval of the University. Such a request will be considered on a case-by-case basis. A candidate who completes a research masters may be approved to continue to receive their FPRS for a research doctorate provided there is no interval between completion of the masters and commencement of the PhD. The maximum duration of a converted APA becomes that for the new research degree minus periods of prior study towards the related degree.

Change of research area

A change in research area may be approved by the University providing the new area is one of the University's areas of research concentration, and there will be no extension to the duration if the APA arising from the change in research area. The only exception is where the change of research area results from circumstances relating to the research which are outside the control of the candidate and the University.

A change in research area may be approved by the University providing the new area is one of the University's areas of research concentration, and there will be no extension to the duration if the FPRS arising from the change in research area. The only exception is where the change of research area results from circumstances relating to the research which are outside the control of the candidate and the University.

Leave entitlements

20 working days paid recreation leave per year. May be accrued.

10 working days sick leave per year. May be accrued. Additional paid sick leave up to 12 weeks during the duration of the APA for illness where insufficient leave is available. Medical certification is required.

Sick leave may be used for candidates with family caring responsibilities, subject to the University's normal practice.

Maximum of 12 weeks paid maternity leave after completing 12 months of candidature.

Paid leave may be approved for adoption subject to the University's normal practice.

A candidate who is the partner of a woman giving birth and who has completed 12 months of candidature may be entitled to paid parenting leave subject to the University's normal practice.

Leave entitlements are forfeited if the APA is terminated.

20 working days paid recreation leave per year. May be accrued.

15 working days sick leave per year. May be accrued. 30 days up front on commencement. Additional paid sick leave may be approved on a case-by-case basis. Medical certification is required.

5 working days paid carers leave per year. An additional 5 days may be used from sick leave.

1 week of paid maternity leave for each month if less than 12 months candidature completed. Maximum of 14 weeks paid maternity leave after completing 12 months of candidature. An additional 12 weeks of paid leave if return to work. A further 26 weeks of unpaid leave may be approved.

A candidate who is the partner of a woman giving birth may be entitled to 10 working days paid parenting if they are not the primary care giver. If they are the primary care-giver they may be entitled to an additional 50 weeks of unpaid carers leave.

15 working days paid leave may be approved for adoption or foster parent leave if the candidate is the primary care giver.

2 days paid compassionate leave per occasion.

5 days paid additional leave per year for religious, ceremonial or culturally significant reasons, blood donor leave.

Paid miscellaneous leave for jury service, Defence Force Reserve, voluntary organisation emergency assistance

Leave entitlements are forfeited if the FPRS is terminated.

Work

A candidate in receipt of an APA may undertake work subject to approval by the University. Approval is based on satisfying the University that the work will not interfere with the satisfactory progress of the candidate's study. Work commitments cannot be accepted as grounds for an extension.

A candidate in receipt of a FPRS may undertake work subject to approval by the University. Approval is based on satisfying the University that the work will not interfere with the satisfactory progress of the candidate's study. Work commitments cannot be accepted as grounds for an extension.

Termination

An APA will be terminated if the candidate ceases to meet the eligibility criteria, the maximum duration of the APA has been reached, the course of study is completed, the candidate ceases to be a full-time candidate (unless part-time candidature has been approved under the circumstances outlined above), the course of study is not being carried out with competence and diligence, the candidate has failed to maintain satisfactory progress, or the candidate has committed serious misconduct (including the provision of false or misleading information). If an APA is terminated it cannot be re-activated.

A FPRS will be terminated if the candidate ceases to meet the eligibility criteria, the maximum duration of the APA has been reached, the course of study is completed, the candidate ceases to be a full-time candidate (unless part-time candidature has been approved under the circumstances outlined above), the course of study is not being carried out with competence and diligence, the candidate has failed to maintain satisfactory progress, or the candidate has committed serious misconduct (including the provision of false or misleading information). If a FPRS is terminated it cannot be re-activated.

Provision of false or misleading information

If the University has reason to believe that a candidate in receipt of an APA has provided false or misleading information in relation to the APA it must re-assess the candidate's entitlement to the APA and notify the Department. The candidate may be required to repay any scholarship benefits to which they are not entitled.

If the University has reason to believe that a candidate in receipt of a FPRS has provided false or misleading information in relation to the FPRS it will re-assess the candidate's entitlement to the FPRS and may terminate it and the candidate may be required to repay any scholarship benefits to which they are not entitled.

For further information on candidature, scholarships or any other matter relating to higher degrees by research, please contact:

Research Services
Federation University Australia

Phone: 03 5327 9508
Fax: 03 5327 9602
Email: research.degrees@federation.edu.au