Generating timetables 2016

This document is designed as a step by step guide to assist staff and students to generate timetables for rooms, units, courses or staff.
Any queries should be directed to Central Timetabling.

Generating Timetables

Go to the Timetables page and select the link link appropriate to your query:

  • Meeting rooms - All Campus)
  • Ballarat and Wimmera (Ballarat and Wimmera teaching spaces)
  • Gippsland (Gippsland teaching spaces)
WEB Timetables 

Select Rooms, Units, Courses or Staff on the main page

SWS home page 

Type the room, unit, course or staff members name in the empty filter text box (eg MTH/C903) or scroll down the list until you find the item you are looking for. 

You can also use the filter to limit the options displayed.

SWS room view 
Select the report type, week, day and time you require and click the View Timetable button at the bottom left of your screen.  You will then be shown the timetable for the selected room, unit, course or staff member.

Note: The timetabling system is based on the 52 weeks of the year with week 1 being the first week in January and week 52 the last week of December. These week numbers will appear in the bottom left corner of any bookings when you generate a timetable. The size of the meeting is listed on the bottom right.

Ensure that you select a week when classes are running or class term or semester if you wish to view the timetable for a specific class.
SWS timetable 

You can also view a room timetable from the room booking system by clicking on the 'or click here to check for other times' link which displays if your requested room is unavailable.

WRB no options